Job Abstract

This position will provide administrative assistance to the department head. The position coordinates and manages the administrative office and projects/activities within the department. This position, once acclimated to the department, has a high degree of independent decision making in areas of budget, staff personnel, and program oversight. The administrative associate may, at times, speak on the behalf of the department head. Additionally the individual is:Responsible for all personnel actio... more details

Position Details
Req ID:	req17980
Position Title:	Administrative Associate
Position Type:	Staff Full-Time
Position Number:	AS8301
OSU Campus:	Stillwater
Department:	Physics
Location Address:	145 Physical Sciences Stillwater, OK, 74078
Hiring Supervisor:	Flera Rizatdinova, Ph.D.
Hiring Range: (Contingent upon available funding):	18.75 - 24.76, Hourly
Work Schedule:	Mon-Fri 8:00am-5:00pm
Faculty Appt Period:
Job Summary:	This position will provide administrative assistance to the department head. The position coordinates and manages the administrative office and projects/activities within the department. This position, once acclimated to the department, has a high degree of independent decision making in areas of budget, staff personnel, and program oversight. The administrative associate may, at times, speak on the behalf of the department head. Additionally the individual is: Responsible for all personnel actions and monthly/biweekly payrolls and personnel files. Coordinates department course scheduling, w/room availability, instructor assignments and semester course reports. Coordinates with the department head the faculty Reappointment, Promotion, and Tenure (RPT) process, Appraisal and Development (A&D) process, and promotion documents. Coordinates department annual budget proposal report. Serves as liaison with other units on campus and outside entities. Oversees fiscal activities and reports, records retention and management. Oversees physical facilities, coordinates activities involved in department committee functions, and special events.
Special Instructions to Applicants	For full consideration, please submit a cover letter, resume, and list of 3 professional references by June 30, 2024. However, applications will continue to be reviewed until the position is filled.
Education & Experience
Position Qualifications:	Minimum Qualifications: High School/GED and Seven years of related experience. Post-secondary education may substitute for years of required experience. Experience with computers. Ability to manage an office smoothly and meet deadlines. Ability to work well with students, staff, faculty and administration. Preferred Qualifications: Bachelor's Degree in Business. Ability to delegate and assign tasks and require accountability from colleagues and subordinates. Supervisory experience. Experience with OSU accounts payable, financial procedures, course scheduling and personnel procedures
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

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Administrative Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

Stillwater

Hiring Immediately! Multiple Positions Available. $15-$57/Hr.