| Job Function | - Direct interaction with high level donors, prospects, organizations, foundations, UNF Foundation Board members, volunteers, University’s VPs, Deans, Department Heads, etc.,
Position will assist in the design, development and implementation of departmental processes, procedures and/or programs, and responsibilities include but not limited to:
- Handles tracking and routing of all proposals and gift agreements prepared by members of UDAE, including Vice President, Assistant Vice Presidents and all Directors of Development from their inception until finalization.
- Makes travel arrangements and reimbursement for travel expenses for the VP and AVP.
- High level of internal interaction with University senior level administration, including President, VP’s, Deans, etc.
- Frequent external contact with Foundation Board members, donors, prospective donors and community leaders.
- Coordinate the implementation and administration of departmental processes and/or programs.
- Recommend policies and procedures changes to ensure better coordination of departmental programs.
- Works collaboratively with university staff to ensure UDAE program’s success.
- Assist in the preparation & delivery of workshops and training programs.
- Interpret departmental policies.
- Position is expected to perform tasks with a high degree of independence and minimal supervision.
- Responsible for maintaining a high degree of confidentiality with respect to donors.
- Assist with organizing Foundation Board Meetings and Executive Committee.
- Ability to forge strong working relationships with others and a capacity for engaging confidence and trust among donors, alumni, parents and friends of the University of North Florida.
- Well-developed interpersonal skills and ability to balance and move forward multiple projects.
Event, Meeting and Training Planning:
- Coordinate events, meetings and workshops for high visibility donors, volunteers and prospective donors.
- Plan, organize and execute events and special programs including, but not limited to:
-UNF Foundation Board Executive Committee
-UNF Foundation Full Board Meeting
-UDAE PTS Meetings
-UDAE Quarterly reviews and PME Meetings for all fundraising staff
-UDAE Staff Meetings, Retreats and Training Meetings
-Coordinate Alumni Hall facility utilization by campus and external clients.
-Works collaboratively with university staff to ensure event and meeting success.
UNF Foundation Board/Donor/Prospect Work
- Primary point of contact for UNF Foundation Board
- Primary point of contact for UNF Executive Committee
- Assist with preparation of Presidential briefing memos for donor meetings
- Collaborate with other campus departments in projects/initiatives managed by UDAE.
- Assist in creation of a comprehensive stewardship and donor relations strategy to ensure UNF Foundation Board members are adequately thanked and engaged
Budget Coordination:
- Under the direction of the VP, assists in the development and implementation of departmental processes and/or programs.
- Aids with financial analysis of department budgets.
- Budgetary management overview to maximize effectives of resources directly related to the office of the VP for University Development and Alumni Engagement.
-Reconcile expenditures of E&G and Foundation budgeted funds.
-Submit expense reimbursements and invoices for payments.
During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence. |
