Salary Range: $29.3000 - $45.0300 /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education.
Primary Duties & Responsibilities:
The Administrative Specialist serves as the first point of contact, both in person and for calls. Provides key admin support, playing an important role in the success of the department. Answers calls and assists callers, and in specialty areas, coordinating or scheduling appointments. Monitors and orders supplies as needed as well as keeping supplies organized. Schedules equipment repair/service. May distribute mail and process incoming/outgoing mail. Schedules room reservations for meetings and maintains room calendars. Assists in the development of policies and procedures and departmental forms. Maintains confidentiality. Maintains up to date unit specific data, logs, and runs reports. Supports projects/programs as needed. Prepares agendas, records and transcribes meeting minutes. Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects. Processes billings and PO’s. Able to multi-task and balance workload between complex projects and clerical duties. Performs other duties as assigned.
Spiritual Care:
Supports the Executive Director of Spiritual Care in all aspects of administrative responsibilities for persons of all Faith Traditions/Interfaith. Oversees Chaplain Scheduling and Epic Reporting. Provide support to the Association of Presbyterian Members as needed.
Education & Experience:
High School Graduate or equivalent required
Advanced knowledge of Microsoft O?ce Suite, including Outlook, Word, Excel, and PowerPoint, plus
healthcare database systems required
Minimum 4 - 7 years' experience required
Bachelor’s degree in healthcare-related ?eld preferred
Four (4) years’ administrative support experience in a health care or medically related ?eld
preferred
Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.