Job Description
Immediate Opening: Administrative Assistant for Tax Processing Department
About the Role:
Ultimate Staffing is looking for a detail-oriented and organized Administrative Assistant to join the Tax Processing Department of a reputable client in Bethesda, MD. This is a full-time, in-office position with a direct hire opportunity.
Key Responsibilities:
- Organize and manage tax documents, ensuring accurate filing and easy retrieval.
- Review tax returns for appropriate sign-offs, attachments, and overall quality control.
- Serve as the main point of contact for client inquiries, delivering excellent customer service.
- Assemble forms and create instructions for various tax returns.
- Generate and manage nightly lists of assembled returns.
- Set up new accounts and perform updates and maintenance in the firm's database.
- Prepare certified mail and assist with miscellaneous mailings throughout the year.
- Prepare Powers of Attorney documents.
- Handle filing tasks as needed.
- Provide backup receptionist support during breaks, lunches, and vacations.
Qualifications:
- 1-2 years of experience in an office environment.
- Proficient in Microsoft Office and Adobe Acrobat.
- Flexible to work overtime during peak tax seasons (January - April, August - October).
- Ability to multitask and thrive in a fast-paced environment.
- Strong attention to detail and excellent organizational skills.
- Capable of working both independently and as part of a team.
- Creative thinker with strong problem-solving abilities.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to amazzara@ultimatestaffing.com