The Division Administrator (DA) of the Alliance Health Project (AHP) is accountable for all daily aspects of program management, fiscal management, contracts and grants administration, personnel management, and facilities management. The DA participates on the management team and provides leadership, support, and an administrative infrastructure for the Division and its programs; develops and implements strategic planning to further AHP's expanded mission, in research, teaching, and client care.
The DA supervises the Fiscal and Administrative Operations Unit, comprised of two direct report and three indirect report UCSF staff. This staff handles fiscal, personnel, contract, purchasing, operations and information systems and data oversight for all programs. The DA has final responsiblity for an annual budget of $13.7 million and manages 52 projects with four different budget periods. The DA will spend the majority of her/his time supervising, improving, modifying, problem-solving or maintaining workflow and systems that their staff work within.
The DA is instrumental in facilitating Alliance Health Project (AHP) to continue its range of HIV and LGBTQ+ care services.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Master’s degree in business, healthcare administration or related field.
- Prior work experience with HIV, LGBTQ+, and BIPOC communities.
- Prior UCSF, other UC campus experience or CCSF experience.
- Knowledge of UCSF Government Business Contracts, Research Management Services.
- UCSF Fund Accounting/UC Path and financial systems, UCSF Personnel policies, or ZSFG Accounting Administration and State of California Board of Control policies & procedures.
- Bachelor’s degree in business administration, accounting, finance or related field and minimum of six years' experience, including at least five in a supervisory/lead role in financial management, budget development and/or research contracts and grants administration or equivalent combination of education, course work and experience in a university setting.
- Prior management experience required.
- Experience with DEI principles and prior experience applying them in the work setting.
- Three years working knowledge of finance and fund accounting.
- Three years working knowledge of collective bargaining agreements.
- In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Uniform Guidance and SAS 115.
- Strong working knowledge in contracts and grants
- Knowledge of UCSF Government Business Contracts, Research Management Services.
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and accounting and payroll.
- Broad knowledge of common organization-specific and other computer application programs.
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Advanced proficiency with Microsoft Office, especially Excel, and database software, preferably Access.
- Excellent organizational, analytical, and demonstrated project management abilities.