Summary: The Office Administrative Assistant is an employee of The San Diego Regional East County Chamber of Commerce and reports to the Chamber President/CEO. This position performs a wide range of administrative and office support activities for the department and/or coordinators, managers, and supervisors to facilitate the efficient operation of the organization. Medical Benefits are included with this Full Time position.
Objectives of this Role:
· Assists with all departments as needed
· Works with The Chamber Team to support each department
· Support the maintenance and development of internal tools through technology
· Assists with social media and website updating
· Assist with Updating Chamber Master
Daily and Monthly Responsibilities:
· Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
· Reviews and signs materials, as authorized.
· Edits documents produced by others.
· Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
· Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
· Serves as an internal resource to administrators or staff on departmental and company procedures.
· Performs administrative duties associated with scheduling and coordinating meetings and planning events.
· Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
· Oversees office operations.
· Schedules, assigns and prioritizes workload by setting appropriate deadlines.
· Main contact for employees and visitors in the Front Lobby.
· Answer, screen and transfer inbound phone calls
· Receive and direct visitors and clients
· General clerical duties including photocopying, fax and mailing