University Advancement seeks an Advancement Coordinator (AC) to join the UVA Engineering Advancement Team. The AC will serve as a point person for and provide general administrative support for development and donor engagement activities.\u00A0 Responsibilities to include preparing donor acknowledgments, making travel and scheduling arrangements, processing expense reimbursements, helping with donor events, conducting data entry, fulfilling reporting needs and other administrative support functions for the team.\u00A0 The AC will report to the Executive Director for Development.\u00A0
Key responsibilities:\u00A0
Provide administrative and project support for the development team. \u00A0
Draft, produce, and proofread regular correspondence, including acknowledgment letters and emails to donors. \u00A0
Manage scheduling and meeting coordination for team members as needed, including but not limited to preparing meeting and event materials and providing event support.\u00A0
Arrange and confirm travel arrangements. \u00A0
Process expenses and reimbursements for the development team.\u00A0
Coordinate the production of printed materials and presentations.\u00A0
Prepare materials for donor visits and draft donor correspondence. \u00A0
Generate recipient lists, giving reports, demographic reports, and outcome measurement data, including generating mailing lists, maintaining and updating donor information, entering contact reports and proposals, and creating and tracking events.\u00A0
Assist the development team with portfolio management and reporting using Advance, Evertrue, and the BI Portal.\u00A0
Perform data entry and provide database management support. \u00A0
Participate in training, meetings, and cross-training opportunities.\u00A0
Maintain knowledge of and work in compliance with current organizational policies and procedures. \u00A0
Communicate with other internal University groups and be an active participant in the community of School of Engineering and University Advancement administrative professionals.\u00A0
In addition to the above job responsibilities, other duties as assigned.\u00A0
Required Qualifications:\u00A0
Preferred Qualifications:\u00A0
Bachelor\u2019s degree\u00A0
Ability to navigate database systems and analyze information using critical thinking and problem-solving skills.\u00A0
Demonstrate excellent oral and written communication, organizational skills, and strong customer service to meet deadlines.\u00A0
Proficiency with Microsoft Office programs.\u00A0
Ability to work independently, using sound judgment to navigate obstacles as needed, and complete tasks with minimal guidance.\u00A0
Prior experience with CRM databases and other marketing or event software such as Advance, Marketing Cloud, Eventbrite, etc.\u00A0
UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Frequent work in our shared office space located in Charlottesville, Virginia, is required.\u00A0
For additional information about the position, please contact April Sibiski at nbu2ag@virginia.edu. \u00A0
Diversity, Equity & Inclusion\u00A0
Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.\u00A0
This is a non-exempt, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits.\u00A0\u00A0
This is a restricted position and is dependent upon project need, availability of funding, and performance.\u00A0The anticipated Hiring Range: $24.00 - $26.40/hr and will be commensurate with education and experience. \u00A0\u00A0
This position will not sponsor applicants for work visas.\u00A0
The University will perform background checks on all new hires prior to employment.\u00A0 \u00A0
External applicants please apply through our job board at https://jobs.virginia.edu/us/en/job/R0061590/Advancement-Coordinator-Engineering\u00A0
Internal applicants must apply through their UVA Workday profile by searchinFind Jobs", and then search R0061590.\u00A0
Complete an application online with the following documents:\u00A0
CV or Resume\u00A0
Cover letter\u00A0
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.\u00A0
References will be completed via UVA\u2019s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.\u00A0
For questions about the position or the application process, please contact Jon Freeman, Academic Recruiter at jf2sw@virginia.edu.\u00A0
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.\u00A0