This positions is currently going through a classification and compensation study and is scheduled to receive a 4% increase July 1, 2024. Under general supervision, performs a full range of purchasing, inventory and related duties in support of the District's Asset Management Program, water services and business activities; exercising judgment and initiative; inputs and tracks requisitions, purchase orders, maintains data and documents, coordinates vendor representatives, and performs warehouse/...
General Purpose
This positions is currently going through a classification and compensation study and is scheduled to receive a 4% increase July 1, 2024.
Under general supervision, performs a full range of purchasing, inventory and related duties in support of the District's Asset Management Program, water services and business activities; exercising judgment and initiative; inputs and tracks requisitions, purchase orders, maintains data and documents, coordinates vendor representatives, and performs warehouse/inventory control activities; performs fleet and rolling equipment management activities including purchasing, maintenance, regulatory compliance and salvage; manages fuel storage and dispensing facilities; provides a variety of information to other agencies, District staff, and the general public.
Essential Duties and Responsibilities
The following duties are typical essential duties for positions in this classification. Any single position may not perform all of these duties and/or may perform similar related duties not listed here:
Provide courteous and expeditious customer service to the general public and District staff;
Performs day-to-day operations of the District's asset management, purchasing and inventory functions; tracks progression of documentation through appropriate authorization channels.
Issues requisitions and purchase orders to staff; places orders as directed and coordinates with vendors as necessary; prepares and distributes reports to other departments to verify the status of requisitions and purchase orders; updates information as required.
Monitors vendor status and qualifications; keeps vendor information current including insurance certificates and proof of licensing; maintains and monitors contract agreements with vendors; maintains contract document files.
Assists and provides back-up coverage for assigned staff including the Purchasing/Inventory Control Specialist and Purchasing Analyst; issues parts to District employees; performs shipping and receiving duties.
Provides a full range of administrative and technical support with a variety of projects and tasks; participates in the opening of formal Public Works bidding process.
Composes, edits, and processes routine correspondence; prepares documents for Board meetings; prepares informational reports from computer records and various sources.
Collaborates with accounts payable; matches purchase orders, packing slips and invoices prior to payment.
Performs records management for departmental records including setting up and maintaining files.
Assists with the update and maintenance of purchasing policies and procedures.
Manage fleet and rolling equipment activities including purchasing, maintenance, regulatory compliance, and salvage.
Performs other related duties as assigned, including but not limited to cross-training with other staff as needed.
Qualifications
Knowledge of:
The operations and maintenance of water and/or wastewater treatment plants or water distribution systems, or wastewater collection systems and the related principles and practices of asset management systems.
Regulatory compliance and best management practices for water and/or wastewater systems operations and maintenance.
Basic purchasing and warehousing/storekeeping practices and procedures.
Modern office procedures, methods, and equipment including computers.
Computer applications such as word processing, spreadsheets, and statistical databases as well as specialized software designed to facilitate tracking of purchase orders, inventory, and equipment status for good repair.
Principles and practices of research, analysis, letter and report preparation.
Principles and procedures of record keeping.
Principles and practices used to establish and maintain files and information retrieval systems.
Customer service techniques, practices, and principles.
Fleet and rolling equipment management activities including purchasing, maintenance, regulatory compliance and salvage.
Ability to:
Proficiently apply knowledge of water and/or wastewater systems operations and maintenance to efficiently and effectively prepare specifications for bids and evaluate bids for supplies, materials, equipment and services and properly maintain inventories and on-call contracts.
Understand and comply with regulatory requirements and best management practices,
Perform a full range of specialized clerical and routine technical, administrative, financial and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative.
Research, compile, and interpret a variety of information and make appropriate recommendations.
Proficiently operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.
Operate a variety of warehouse equipment including pallet jack, hand truck and other material handling devices in a safe and effective manner.
Work independently in the absence of supervision.
Plan and organize work to meet changing priorities and deadlines.
Communicate clearly and concisely, both orally and in writing.
Minimum Qualifications
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Education:
A high school diploma or satisfactory equivalent. Coursework in Business, Economics or procurement from an accredited four year college or university and specialized purchasing training is highly desirable
And
Experience:
Two (2) years of operations and/or maintenance experience in water and/or wastewater systems practicing executing the principles and practices of asset management including purchasing, inventory control, or storekeeping duties in a water utility.
Licenses, Certificates; Special Requirements:
Possession of a valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the District Vehicle Insurance Policy standards.
Forklift Certification is required at time of application.
Possession of a valid Class A Driver's License issued by the California State Department of Motor Vehicles is desired.
Physical and Mental Demands Work involves exposure to potential physical harm, hazardous chemicals, and infectious disease. There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday. Office and warehouse environment; some exposure to variable temperatures in the warehouse; occasionally works at heights on a ladder. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Incumbents require sufficient mobility to work in an office setting and operate office equipment, transport materials and supplies weighing up to 25 pounds, and to travel to various locations. Must be able to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents. Must be able to hear in the normal audio range with or without correction. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
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