*Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms, and confidential information; screens and prioritizes mail, deliveries and telephone calls and follows through as needed; prepares and dispatches outgoing mail, correspondence, and deliveries
*Responsible for the drop-off and pick-up of outgoing and incoming mail/packages at appropriate facilities (certain locations)
*Facilitates/supports Business Unit administrative projects/programs (e.g., annual programs, rollouts, and policies) and day-to-day operations
*Plans, coordinates, or facilitates a wide range of assigned activities for off-sites, meetings, workshops, community functions and large-scale events as needed
*Assists with the purchase to pay process including shopping carts, processing invoices, and vendor maintenance and Interfaces with suppliers regarding quotes, orders, and invoices as needed
*Analyzes and organizes project information and requirements; independently monitors project progress and results, while maintaining established schedule and budget
*Researches, analyzes, and summarizes business information; prepares and may present reports, spreadsheets, and presentation packages; prepares documentation summarizing business decisions (e.g., employee selections, contract bids according to company pre-set standards)
*Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader, Business Unit or Plant Team as needed, monitors expenditures such as office/field supplies and equipment and provides support to contract administrator by monitoring contract status, processes contract changes, and initiates bid process
*Responsible for records management, including purchasing, regulatory and correspondence, which may contain confidential information
*Evaluates administrative processes for improvements, makes recommendations, and provides guidance to other clerical/administrative staff regarding office policies/procedures, as needed
If assigned to an operating site, additional duties may include:
*Reviews and submits timecards as required and maintains accurate payroll records and evaluation reports each pay period in corporate system(s) as required
*Assists management with the development, implementation and recording of operations and maintenance programs and data, including training and personnel records
*Understands and complies with all applicable environmental, health and safety policies and regulations
*Maintains a safe working environment to include good housekeeping practices of work areas
*Works with corporate groups to facilitate plant and corporate requirements
*Assist plant personnel in the preparation of training sessions, safety meetings, and other meetings, locate and prepare materials, and coordinate/arrange meeting facilities
*Performs all other related duties as assigned