Batches all invoices, check requests, expense reimbursements and processes them in the accounting system. Batches invoices, check requests and expense reimbursements for the check runs. Ensures all invoices and check requests are processed and paid in a timely manner. (20%)
Checks the AP log daily for incoming invoices and check requests. Follows up with the departments if the invoices are not being received timely. Ensures all incoming approved and reviewed invoices and check requests are processed timely and accurately according to the AP Log. (10%)
Verifies invoices and check requests for proper documentation and coding. Monitors invoices sent out for approval or additional documentation. Ensures all check requests and invoices have all the proper documentation before they are processed according to company policies. (10%)
Matches invoices with the checks and sends the checks out for signatures. Mails signed checks with corresponding enclosures and remittance documents. Ensures all checks are signed and mailed in due time. (10%)
Responds to vendors and employee's inquiries regarding invoices and check requests. Conducts research on old unpaid invoices and vendor statements. Ensures the highest standards of service for all internal and external customer inquiries. (10%)
Ensures all paid invoices are scanned and filed in a timely manner and the AP Supervisor is fully supported. (10%)
Processes expense reimbursement through the Concur on-line travel tracking system and checks for adherence to company policy. Ensures all Expense Reimbursements are processed accurately and in a timely manner. (10%)
Ensures month end process is performed accurately and timely. All monthly reports are delivered timely. All special projects are performed timely and accurately. (10%)
Performs other duties as assigned. (10%)