Job Abstract

POSITION SUMMARY:

Administration and coordination of the day-to-day operations of the human resources function handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR related issues.

ESSENTIAL FUNCTIONS:

1. HR Administration, Initiative and Communication – Through company systems and communication mechanisms, proactively lead administration for all HR programs and initiatives to support and fortify the organization, including and not limited to:

• Manage the HR email account and respond to internal and external requests timely and accurately.
• Maintain data integrity in HRIS.
• Create/Run/Communicate Reports from HRIS.
• Maintain Electronic/Hard Copy Files.
• Respond to Employee Benefit and Program Inquiries.
• Create/Distribute Commitment Awards.
• Author/Distribute Company- and Group-Wide Communications.
• Update/Distribute Organizational Charts.
• Respond to Audits.
• File and save employee lifecycle documents for Payroll documentation.
• Respond to external requests for employment verifications and special investigations.
• Update Company Intranet via SharePoint.
• Manager and send out weekly team meeting agendas.
• Create and Send Offer Letter Packages to new Hires.
• Send monthly new hire welcome + promotion emails to Company.
• Partner with Corporate Contributions to identify and send monthly calendar invites for CDP Cares Friday program.
• Collect/Distribute Department Mail.
• Order Department supplies.

2. HR Director and Team Support -

• Proactively support the HR Director with calendar management, expenses, lunch orders, BOT materials, etc.
• Proactively support the rest of the team with ad hoc requests.
• Support team with events throughout the year, including company-wide events, mini happy hours, wellbeing events, open enrollment, etc.

3. Special Projects -

• Assist as needed with special projects or peak time assistance such as benefit billing audits, leave of absence tracking, position description maintenance and corporate website uploads.
• Performs research and data analysis as necessary/requested.

4. Budget Administration -

• Process/Code Invoices and Maintain HR and Benefits Budget.
• Process/Code HR credit card statements.

SECONDARY RESPONSIBILITIES:

• Provide back-up support for Receptionist and Office Assistant, as necessary.
• Maintain knowledge of relevant legislation changes.
• Assist Executive Assistant to CEO in special assignments and projects.
• Perform other job-related duties as assigned.

QUALIFICATIONS:

Education - High School Diploma or equivalent.

Professional Experience - At least 3 years of administrative experience. Corporate administrative experience highly preferred

Computer Skills -

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.

• Ability to adapt to new or changing software programs.

Mobility - Occasional travel to Company offices.

Other Requirements -

• Independently following up on pending items as necessary.
• Strong written and verbal communication skills.
• Excellent telephone etiquette.
• Ability to maintain confidentiality.
• Ability to prioritize and multi-task.
• Demonstrated interpersonal and organizational skills.