This position provides a high level of diversified administrative support to Executives. This position coordinates extensive domestic travel plans, manages executives' schedules, communications, and meetings. Maintains strong working relationships with internal and external contacts. Duties may include clerical assistance, assistance with project activities, secretarial support, and event planning. This position is based in our Middle River, MD office, with a flexible hybrid schedule of two days... more details
Executive Assistant
Location
US-MD-Middle River
ID
2024-27301
Type
Regular Full-Time
Category
Corporate- Other
Overview
This position provides a high level of diversified administrative support to Executives. This position coordinates extensive domestic travel plans, manages executives’ schedules, communications, and meetings. Maintains strong working relationships with internal and external contacts. Duties may include clerical assistance, assistance with project activities, secretarial support, and event planning.
This position is based in our Middle River, MD office, with a flexible hybrid schedule of two days in the office and three days from home.
Responsible for daily calendars, including scheduling meetings, personal appointments, dinners and special events, arranging facilities, equipment, etc.
Responsible for extensive travel schedules and making and maintaining all travel arrangements.
Responsible for monitoring and screening telephone calls. Takes messages, directs callers to the appropriate point and responds directly to calls not requiring the executive’s attention.
Opens, screens, and distributes mail, faxes, shipments, etc. Prepares outgoing mail, faxes, shipments, etc. including special handling requirements such as overnight delivery.
Provide clerical assistance, assistance with project activities, secretarial support, and event planning.
Provides administrative planning and support for multiple charitable related events and other community leadership responsibilities of the Co-Chairman.
Types, transcribes, and/or word processes letters, memoranda, and reports, some of which may be of a confidential nature. Composes correspondence that does not require the executive’s direct involvement.
Extensive interaction with suppliers and partners required in connection with meeting and event planning.
Maintains records and files, including highly confidential files and documents.
Handle special projects and ad hoc requests.
Communicate on behalf of the leadership and providing critical strategic context to build stakeholder alignment.
Support and organize strategic initiatives across multiple team and work with other administrative personnel to accomplish organizational goals.
Other duties, as assigned by the jobholder’s supervisor, may also be required.
Qualifications
Bachelor’s degree in related field and/or equivalent training and work experience
Minimum of 5 years’ experience in administrative position with similar responsibilities supporting multiple Executive Committee Members
Advanced PC skills using MS Office and other various computer programs including presentation software
Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
Analytic and Reporting skills
Utilize sound judgement and problem-solving skills
Ability to work in fast-paced, high-volume, team environment
Physical Requirements:
While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
Competencies:
May help coordinate the work of junior members of the team.
Resolves issues which are often varied and non-routine. Undertakes analysis and investigation to solve issues.
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.
EEO Statement
Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available Here, if you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.
Category
Corporate- Other
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