Manages all aspects of the AR/ AP functions. Oversees receivable collection activities such as sending follow-up inquiries, negotiating with past due accounts, and referring accounts to collection agencies, as needed. Supervises the daily cash application process, supports resolution of unapplied cash receipt, maintains accurate records and control reports. Monitors company bank account activities daily, Lockbox and other cash receipts, ACH/ Wire activities as well as prior day activity (checks ... more detailscleared, etc.). Ensures timely payments of vendor invoices and maintains accurate records and control reports. Responsible for performing check runs, executing ACH and direct wire transfers, as needed. Responsible for the maintenance of Continia-Document Capture, an Accounts Payable software solution and Versapay, an Accounts Receivable software solution. Responsible for annual 1099 reporting. Supports annual financial statement audit as necessary. Acts as the main point of contact for addressing bottlenecks, inquiries and questions related to Accounts Receivable and Accounts Payable. Approves customer and new vendor set-up. Approves changes to A/ R and A/ P master data (customer/vendor card). Anticipates customer (internal and external) needs and fosters excellent customer service from the AR & AP Teams. Develops and maintains A/ R and A/ P standard operating procedures. Provides a 4-week rolling cash forecast. Drives staff development and ongoing mentoring, offers regular feedback and review sessions. Identifies and implements system and process opportunities where efficiency can be gained. Provides strong leadership, coaching and motivation to drive accuracy and consistency in process execution. Manages an organized travel and expense process cycle and communicates the Company Travel and Expense policy and guidelines with employees, as appropriate. Responsible for and the maintenance of Certify, the Company's travel and expense management system. Ensures compliance with and/or follows all organizational policies and procedures, systems, programs and training, as required, and complies with relevant legal mandates. Seeks guidance as necessary. Actively supports and participates in the company's safety program, both for self-protection and the protection of other employees, by reading and abiding by all requirements in the Safety Manual and Injury Illness Prevention Program (IIPP). Carries out all responsibilities in an honest, ethical, and professional manner. Must be able to fulfill essential job function in a consistent state of alertness and safe manner. Handles various other duties as delegated by the Director, Accounting- Americas.
Minimum Qualifications
Bachelor's Degree with emphasis in Accounting or Finance. Minimum of seven (7) years of management experience in Accounts Receivable, Cash, Accounts Payable and General Ledger. Experience with ERP systems. Microsoft Dynamics or Navision is a plus. Experience with 3rd party A/ P solutions such as Continia, Bill.com, etc. is a plus. Experience with 3rd party A/ R solutions such as Versapay is a plus. Knowledge of 3rd party Travel and Expense solutions such as Certify, Concur, etc. is a plus. Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint) and Adobe Acrobat required. Salary Range (applicable to California):$110,000 - $130,000 DOE Skills/ Abilities: Comfortable interacting and working with all levels of customers, both internal and external; very good interpersonal skills, team motivation and outgoing personality. Excellent adaptability in a fast-paced environment with the flexibility and willingness to take on new tasks and projects. Must be able to use discretion and independent judgement. Able to work in a team environment. Strong verbal and written communication skills. Ability to meet deadlines. Attention to detail and accuracy. Experience in manufacturing environment is a plus
