Job Abstract

1. Serves as administrative assistant for the office, greeting visitors to the office and providing information and materials.
2. Presents a positive and supportive image of California Baptist University.
3. Prepares agendas and materials for meetings, takes minutes, and follows up on action items.
4. Makes travel arrangements for VP of Marketing and Communication and employees within the department.
5. Creates and maintains databases and spreadsheets; creates, organizes, and maintains file systems; and files correspondence and other records.
6. Acts as a liaison between the department and other internal and external parties, including vendors and stakeholders.
7. Supports the department head and staff by preparing reports, presentations, and other communication materials.
8. Manages office supplies inventory and orders new supplies as needed.
9. Processes requisitions, invoices, and assists with budget tracking and expense reports.
10. Answers phone calls, provides information, takes messages, and redirects calls as necessary.
11. Organizes and archives digital and physical documents.
12. Assists in coordinating departmental projects and special events.
13. Presents a professional and positive image of the department and the organization to visitors and callers.
14. Performs additional tasks as needed to support the department’s goals and initiatives.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Strong interpersonal, communication skills and the ability to work effectively with a diverse faculty, staff and student body.
• Strong organizational skills and detailed oriented.
• Excellent telephone courtesy knowledge and experience.
• Ability to create, compose, and edit written materials.
• Ability to resolve customer complaints and concerns.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of standard budgeting and expenditure control procedures and documentation.
• Knowledge of budgeting, and cost control procedures.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to make administrative/procedural decisions and judgments.
• Ability to investigate and analyze information and to draw conclusions.

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.