Regular Schedule: 34 hours per week. A Non-Merit vacancy exists in the Office of Law. Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan. Please attach a resume to your application. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants. Al... more details
Regular Schedule: 34 hours per week
A Non-Merit vacancy exists in the Office of Law.
Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.
Please attach a resume to your application.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.
You must attach a copy of your resume, transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision of the County Attorney, Deputy County Attorney, Office Manager or designee(s),assistswith litigation, operational, transactional and administrative matters concerning Baltimore County government.
Produces reports, correspondence, bills, legal opinions, deeds, contracts, affidavits, pleadings, motions, depositions, demurrers, briefs, manuscripts, or other legal documents.
Prepares, drafts and processes some legal documents, following the cases through court procedures or administrative settlements.
Checks legal references and proofreads legal documents.
Welcomes guests and clients by greeting them in person or on the telephone.
Answers or directs inquiries.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Coordinates case preparation.
Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
Drafts letters and documents.
Collects and analyzes information.
Initiates telecommunications.
Organizes client conferences, and attorney meetings.
Schedules couriers, court reporters, expert witnesses, and other special functions.
Coordinates preparation of charts, graphs, and other courtroom visuals.
Prepares expense reports.
Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel.
Records and monitors court appearance dates, pleadings, and filing requirements.
Monitors evidence-gathering.
Anticipates changes in litigation or transaction preparation requirements.
Accurately files documents with the court ahead of deadlines.
Schedules court depositions, hearings, and other meetings.
Represents attorney by communicating and obtaining information.
Follows up on delegated assignments.
Knows when to act and when to refer matters to attorney.
Maintains client confidence by keeping client/attorney information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems.
Records meeting discussions.
Maintains transcripts.
Documents and maintains evidence.
Maintains office supplies by checking stocks.
Places and expedites orders.
Evaluates new products.
Ensures operation of equipment by completing preventive maintenance requirements.
Calls for repairs.
Processes third party and vendor invoices.
May act as clerk in court.
May prepare case histories for cases being brought into court.
May train or coordinate the work of other secretarial or clerical personnel.
May perform receptionist duties.
Example of Other Duties
Performs other related duties as required.
(NOTE:The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Possession of a high school diploma or an appropriate equivalent, plus two years' experience in legal secretarial, legal stenographic, or closely related work, or graduation from an accredited college or university with an A.A. degree in legal secretarial training.
(Additional qualifying experience may be substituted on a year-for-year basis for the required education.)
Knowledge, Skills, and Abilities
Thorough knowledge of legal terminology, forms, methods, and procedures.
Thorough knowledge of modern office practices and procedures.
Thorough knowledge of English spelling and grammar, and arithmetic.
Skill in operating office equipment and machinery as listed in essential duties.
Strong interpersonal skills required to work with the public and various agencies.
Strong technology skills, including the ability to coordinate and conduct electronic discovery, as well as proficiency with Microsoft Office software and legal research platforms such as Westlaw.
Ability to use automated office systems.
Ability to compose simple letters and memos.
Ability to set up and maintain filing systems.
Ability to take verbatim notes.
Ability to transcribe material from sound recordings.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to type from plain copy at a rate equivalent to 45 WPM.
Ability to establish and maintain effective, collaborative working relationships with others (inside and outside the Law Department).
Ability to maintain professionalism under pressure.
Ability to maintain strong sense of ownership of tasks and responsibilities.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to: ATTN: Legal Secretary - Non-Merit (Administrative Officer II) Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204
You must attach your resume, transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions.
Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
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