Administrative Assistant HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose. We are currently seeking an Administrative Assistant to join our team. As an Administrative Assista... more details
Administrative Assistant
HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.
We are currently seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to one or more leaders or possibly a department.
Manages day to day workflow of the department. Requires extensive contact with internal employees and external clients.
Inputs data into various information systems.
Provides administrative support to one or more leaders or a department including opening and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
Handles frequent telephone, email and personal contact with internal employees and external clients.
Manages client contact information.
Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.
Serves as meeting coordinator for client, departmental and /or office meetings.
May provide reception relief duties.
May perform construction administration dues for project teams.
May perform other administrative duties for the department.
Takes personal responsibility for fostering a green workplace through sustainable work practices.
Fosters a commitment to external and internal client service.
Required Skills
Advanced knowledge of administrative practices and procedures.
Flexible and able to function well in a fast-paced environment.
Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
Great interpersonal skills and the ability to interact with all levels of staff.
Expert multi-tasker and prioritizer.
Proven ability to independently solve problems.
Highly organized and meticulously detail-oriented.
Ability to work independently with little to no supervision and in a team environment.
Outstanding communication skills both verbally and in writing.
Proficiency in MS Office including Excel, Word, PowerPoint and Outlook. MS Project proficiency preferred.
Ability to learn and master new information technology systems.
Qualifications
High school diploma or equivalent required; Bachelor’s degree preferred.
2 plus years’ supporting at an administrative level.
Previous experience in architecture or related professional services firm preferred.
HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage; 401(K) savings plans; disability, life and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.
HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.
Location
Canal House, 3223 Grace St NW, Washington, District of Columbia
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.