The Field Office Admin is responsible to support the onsite field team at the construction project site. Responsibilities:Verify accuracy of billing data and revise any errors. Manage and process invoices, pay applications, and purchase orders with supporting documents as needed. Communicate with trade partners and vendors to obtain and update account information. Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges. Compile project close out documents. Prepare ... more details
Description
The Field Office Admin is responsible to support the onsite field team at the construction project site.
Responsibilities:
Verify accuracy of billing data and revise any errors.
Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
Communicate with trade partners and vendors to obtain and update account information.
Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.
Compile project close out documents.
Prepare and submit petty cash reimbursements and process expense reports.
Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.
Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.
Maintain upkeep of the appearance of office trailer and light housekeeping.
Upkeep of office supplies and reorder as needed.
Ordering and picking up meals for onsite meetings.
Requirements:
High School Diploma, GED or equivalent
1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry
Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
Valid Drivers' License required
Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction. Hoar Holdings is an EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities
Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.