Will be a highly motivated, enthusiastic, customer service-oriented team player with knowledge and experience managing recreation facilities, rentals and administering recreation programs and events. A successful incumbent possesses excellent written, oral, and public communication skills and can work independently with minimal supervision. The ideal candidate will be highly organized and able to handle multiple projects and priorities. The ideal candidate must possess the ability to supervise a... more details
Job Summary
The City of Rancho Palos Verdes is hiring a Recreation Program Supervisor to oversee Eastview Park, Ladera Linda Community Park, and REACH, the City's therapeutic recreation program for young adult, teen, and disabled adults with developmental disabilities.
This position is open on a continuous basis and can close without notice at any time. The first application screening is scheduled for June 10, 2024.
DEPARTMENT The Recreation and Parks Department is responsible for managing and operating a comprehensive park system, administering services in the Palos Verdes Nature Preserve and coordinating numerous community activities and events. In addition, the Recreation and Parks Department oversees departmental administration, recreational facilities, programs and classes, special events, the REACH program serving the needs of the developmentally disabled community, support services, and open space management.
POSITION This is an exempt position covered by the Rancho Palos Verdes Employees Association. The Recreation Program Supervisor will be responsible for assigning, supervising and reviewing the work of part-time staff in the assigned facility or park location. This includes creating monthly work schedules; coordinating and scheduling staff training; establishing and enforcing employee safety procedures; and parking lot financial and functional operations.
The Recreation Program Supervisor oversees the newly renovated Ladera Linda Community Park, Eastview Dog Park, and the REACH Program. The REACH Program offers recreational activities and excursions for adults with developmental disabilities. Activities include, but are not limited to, arts and crafts, music, sports, games, dances, and field trips to help enhance the participants' social and independent living skills. Program goals include but are not limited to assisting participants to overcome social, emotional, and environmental challenges. Participants engage in various recreational activities to develop and maintain a fulfilling lifestyle.
IDEAL CANDIDATE The ideal candidate will be a highly motivated, enthusiastic, customer service-oriented team player with knowledge and experience managing recreation facilities, rentals and administering recreation programs and events. A successful incumbent possesses excellent written, oral, and public communication skills and can work independently with minimal supervision. The ideal candidate will be highly organized and able to handle multiple projects and priorities.
The ideal candidate must possess the ability to supervise and delegate assignments to staff, as well as mentoring, inspiring and empowering staff. The candidate should have strong analytical and writing skills to allow for interpretation of regulations/policies; as well as excellent interpersonal skills enabling the candidate to work cohesively within workgroups.
If you really want to stand out, experience with or the ability to learn recreation management systems, including ActiveNet, CivicPlus, and Tyler MUNIS, is highly desirable.
DEFINITION AND CLASS CHARACTERISTICS Under general direction, plans, directs, administers, and manages the City's largest recreation program(s) and/or facility(ies); plans, directs, coordinates, and participates in various special projects and community events as assigned; provides highly responsible technical and professional staff assistance to the Deputy Director of Recreation and Parks; and performs related work as required.
This is the full supervisory-level class in the Recreation series responsible for program development, administrative activities, and the supervision of day-to-day operational functions of the largest and/or most complex program(s) within the Recreation Division. Incumbents are responsible for supervising and evaluating the work of full-time, part-time, contract, and temporary employees and volunteers. This class is distinguished from the Deputy Director of Recreation and Parks in that the latter has overall division, budgetary and administrative responsibility for the Recreation Division and serves as "second in command" to the Director of Recreation and Parks.
Essential Job Functions
EXAMPLES OF TYPICAL JOB FUNCTIONS(Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Plans, organizes, assigns, supervises, and reviews the work of staff in assigned recreation and community facilities, programs, services, and activities, including interpretive and educational programming, public safety, open space trail etiquette and safety, aquatics, youth and adult sports, contract activities, community events, youth programs, recreation centers and park facilities ; administers multiple recreation and community programs and community events.
Implements goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; researches, recommends, and implements policies and procedures, including standard operating procedures for assigned facilities.
Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
Determines and recommends equipment, materials, and staffing needs for assigned facilities , projects, and programs; assists in the annual budget preparation ; prepares detailed cost estimates with appropriate justifications, as required.
Monitors, plans, and lays out maintenance work projects for assigned facilities; monitors and controls supplies and equipment; oversees the ordering of supplies and materials as necessary; prepares documents for equipment procurement; participates in the bid process for maintenance and repair projects.
Develops, plans, supervises, implements, and evaluates the largest and/or most complex recreation programs, activities, and/or systems at multiple sites; establishes schedules and methods for providing community and recreation services.
Acts as a representative to educational institutions, community groups, private businesses, and others regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
Recruits instructors including advertising and coordinating background checks.
Manages the preparation of insurance certifications for facility users who purchase insurance through the City.
Manages the department's program registration and facility rental software programs; trains staff on how to use software.
Coordinates training for CPR, AED and First Aid certifications for departmental staff and maintains records.
Conducts/coordinates safety inspections of playgrounds and identifies deficiencies; coordinates any playground repairs with the Public Works Department.
Coordinates creation of the departmental newsletter including writing articles and proofing the publication.
Supervises and oversees the effectiveness of the recreation program operations, activities, facilities maintenance, and community events and recommends improvements or modifications.
Participates in the development of recreation contract administration and use agreements.
Evaluates community recreation needs and interests; prepares community surveys; analyzes data and recommends new recreation programs or improvements to meet community needs.
Ensures compliance with relevant health, safety, and licensing laws and guidelines; maintains and updates all records required by Federal, State, and local regulatory agencies.
Supervises the preparation of and executes program publicity brochures, press releases, flyers, and forms.
Provides administrative support to the department, such as conducting research, performing special projects, developing reports, or compiling statistics.
Establishes and updates emergency operations manual and care and shelter logistics.
May participate in interdepartmental/interagency planning sessions specific to critical issues.
Attends meetings, workshops, and conferences as required; stays abreast of new trends and innovations in the field of recreation services; makes presentations and provides information regarding assigned program areas and facilities and the City's recreational services.
Performs other duties as assigned.
WORKING CONDITIONS May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends , and holidays, at a variety of City facilities.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer, to operate a motor vehicle and to visit various City, recreation, and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds.
ENVIRONMENTAL ELEMENTS: Employees primarily work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Incumbents partially work in the filed and may be exposed to blood and body fluids rendering First Aid and CPR and are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Qualification Guidelines
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education equivalent to a four-year degree from an accredited college or university with major coursework in recreation administration, child development, liberal studies, physical education, public administration, or a closely related field and at least five (5) years of progressively responsible experience directing and supervising significant recreational and/or neighborhood programs and activities, including two (2) years of experience supervising staff and other administrative functions.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child, and adult within three (3) months of hire.
Knowledge of:
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
Principles and practices of recreation, open space and community service program development and administration, including program implementation, review and evaluation, budgeting, and purchasing.
Principles, practices, and service delivery needs related to facility rentals, use permits, classes, and community events.
The City's Municipal Code, laws and enforcement procedures.
Procedures for planning, implementing, and maintaining a variety of recreational, educational and leisure activities and programs through community participation.
Recreational,cultural,educational,age specific,and social needs of the community.
Principles and practices of contract administration and evaluation.
Principles and practices of public relations techniques.
Principles of open space management.
Modern office practices,methods,computer equipment and computer applications.
English usage,spelling,vocabulary, grammar,and punctuation.
Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public.
Techniques for providing a high level of customer service by effectively dealing with the public,vendors,contractors and City staff.
Ability to:
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff, and volunteers.
Provide guidance and direction to contract personnel.
Interpret, apply, explain, and ensure compliance with applicable Federal, State and local policies, procedures, laws, and regulations.
Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
Develop, plan, coordinate, and implement a variety of recreational, educational and interpretive programs and facilities suited to the needs of the community.
Prepare and monitor program budgets.
Solicit and administer contracts.
Prepare clear and concise reports, correspondence, and other written materials.
Make accurate business arithmetic and statistical computations.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Special Notes
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require accommodation, please contact us at (310) 544-5332 no later than five (5) business days before the test date.
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