Administrative Assistant to Neonatology & NICU duties Provide administrative & secretarial support to the Medical Director of the NICU and the NICU manager Schedule and provide Teams meeting for Neo group Take & maintain meeting minutes for Neo staff meeting, Perinatal Committee, NICU Management Level III and other meetings as requested Maintain and order office supplies for Neonatology Schedule appointments and arrange meetings for Neonatology staff & NICU Manager Communicate reminders and impo... more details
Job Summary
Administrative Assistant to Neonatology & NICU duties
Provide administrative & secretarial support to the Medical Director of the NICU and the NICU manager
Schedule and provide Teams meeting for Neo group
Take & maintain meeting minutes for Neo staff meeting, Perinatal Committee, NICU Management Level III and other meetings as requested
Maintain and order office supplies for Neonatology
Schedule appointments and arrange meetings for Neonatology staff & NICU Manager
Communicate reminders and important information to Neonatology staff
Maintain NICU admission & Neo delivery attendance database in Microsoft Access
Pull data from database for MIEMSS certification and other data as requested by Neos & NICU
Complete & submit Neonatology payroll to Hopkins per their schedule
Assistance with credentialing Neo staff
Making sure all NICU billing is complete in order to give to HSP for submission (all necessary paperwork is attached and names & authorizations have been noted on sheets). Pull any missing paperwork.
Coordinate WVSOM medical student rotations
Keep track of dues dates (licensing etc) and send reminder to physicians when getting close to due date
Assist with monthly Neonatology schedule
Count cpap & vent days for NICU stats
Create forms, banners & flyers for NICU
Operate copier, scanner, fax as needed
Review and verify NICU master logbook vs your data to ensure no patients were missed
Maintain Mother-Baby classroom schedule
Assist NICU staff with computer issues
Payroll supervisor for edits for all of Women and Children staff payroll edits as the secondary.
Keep track of admission temperatures of NICU patients
Arrange interviews as necessary for Neo group.
Performs administrative and office support activities for senior level managers or directors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing and faxing. Advanced software skills are required, as well as Internet research abilities and strong communication skills.
Minimum Education, Training, and Experience Required:
• A two-year college degree or vocational training
• A minimum of three years prior experience in an office setting; prior healthcare experience is required.
Physical Demands:
Sedentary - Light Work - Lifting up to 15 pounds on an infrequent basis (less than one lift every three minutes). While work is mostly done sitting, a certain amount of walking or standing is often necessary.
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