The manager is responsible for day-to-day operations of the programs, supports faculty directors with tracking of graduate certificates, strategic planning for program priorities, and implementation of activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project ma... more details
Program Manager
Requisition #2024-19406
Date Posted37 minutes ago(6/29/2024 9:24 AM)
Department
Council of the Humanities
Category
Academic Administration
Job Type
Part-Time
Overview
The Council of the Humanities at Princeton University welcomes candidates for a Program Manager, to start immediately.
The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by our many constituencies—faculty, students, and distinguished visitors—as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access.
Under the supervision of the academic Council manager and faculty directors, the Program Manager will be responsible for one or two academic programs (Program in the Ancient World, Gauss Seminars in Criticism), along with other smaller Council initiatives or programs (internal and external Fellows, cosponsorship and other ad hoc funding opportunities, and special Council projects and initiatives) as needed.
Responsibilities
The manager is responsible for day-to-day operations of the programs, supports faculty directors with tracking of graduate certificates, strategic planning for program priorities, and implementation of activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.
The Program Manager’s key responsibilities are:
Academic Management
Support faculty directors (PAW, GAUSS), program faculty and Executive Committees, as well as the Council’s Chair and Executive Director, to develop, maintain, and evolve core Council programs/projects and graduate certificate programs, including PAW courses and international group exchange programs
manage internal and external Fellowship rosters and meetings, in collaboration with executive director
manage allotted teaching budget
prepare appointment forms and offer letters and help onboard new faculty, Council Research Professors, and Visiting Fellows
ensure compliance with University and external regulations
Financial Management
manage several discrete program budgets, including processing financial commitments, tracking and reporting expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies
Events Management
manage logistics for large signature Council events (eg, Gauss Seminars), workshops, reading groups, committee meetings, information sessions, advising fairs, Class Day, and other events as needed
work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
collaborate with the Council's communications manager and other program managers to manage staff capacity and avoid audience conflicts
Administrative and Project Management
maintain records of students and alumni; track progress; meet university and department deadlines; participate in staff meetings; and communicate effectively with supervisors, peers, and administrative staff
create and conduct surveys of students, analyze data for planning and presentation purposes
support projects and new initiatives as needed
Communications Management
responsible for timely communications regarding activities, events, and deadlines
work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media
Administrative and Project Management
maintain records of students and alumni; track certificate/minor progress; meet university and department deadlines
participate in regular Council staff meetings; communicate effectively with supervisors, peers, and administrative staff
conduct surveys of certificate/minor students, compile and prepare data for leadership analysis
support projects and new initiatives as needed
Office and Events Management
manage logistics for one or two large public events each year, monthly faculty lunch meetings and lunch talks, annual senior colloquium, advising fairs, and other events as needed
work with faculty, guests, students, administrators, catering, housing, and facilities
manage internal Council calendar; coordinate events of multiple programs
provide support as needed for routine functions of the Council central office, supporting leadership and staff in Joseph Henry House.
Qualifications
Essential Qualifications
Bachelor's degree or equivalent
Minimum 5 years’ experience with managing projects in an academic or related environment
Ability to communicate effectively with faculty, staff, University departments, and external agencies
Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
Proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
Ability to work autonomously and collaboratively in a shared office environment
Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
Able to be flexible in an environment of innovation and new initiatives
Attention to detail, especially as it relates to financial management
Excellent judgment and the ability to handle confidential information are necessary
Ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.
Preferred Qualifications
Work experience or academic training in the arts and humanities
Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Probationary Period
180 days
Essential Services Personnel (see policy for detail)
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