Job Abstract

Position Summary

The HIM Administrative Coordinator will be responsible to coordinate all activities of the Forms Committee. The HIM Administrative Coordinator will provide full administrative support to HIM, Revenue Integrity and the CDI Departments. The HIM Administrative Coordinator will assist with Budget coordination, purchase requisitions and track expenditures. The HIM Administrative Coordinator will be responsible for tracking and timely submission for all Performance Programs and Performance Evaluations. The HIM Administrative Coordinator will be responsible setting up meetings and ordering supplies for all Departments mentioned above. The HIM Administrative Coordinator will assist with obtaining access for outside vendors.

Duties of an Administrative Coordinator in Health Information Management may include but are not limited to:

• Responsible for recording and transcribing minutes for the Medical Record Committee, Forms Committee and Consent Committee.
• Overseeing the newly established forms project, with over 600 forms for Stony Brook University hospitals including South Hampton and Eastern Long Island.
• Providing full administrative support to the Heath Information Management department as well as Revenue Integrity and CDI Department.
• Assisting in Budget control by processing budget transfers, purchase requisitions and tracking expenditures.
• Responsible for tracking yearly performance programs and evaluations for 80 plus staff members.
• Responsible for tracking annual assessments for 80 plus staff members.
• Coordinates office services for the Director of HIM and the Director of Revenue Integrity as well as all other members of the department management staff (i.e: meetings, calendar requisitions, office supplies, travel and education arrangements and reimbursements).
• Reviewing monthly statements for department P-Card, ensuring statement is correct and all expenses are noted for.
• Tracking all contracts for Health Information Management and Revenue Integrity, updating memberships and creating requisitions for group memberships.
• Submitting status change for all employees when needed.
• Submitting new access for vendor parties as well as tracking and updating expiration dates for existing vendor employees.
• Create reports for tracking in excel and Microsoft Access.
• Scanning and Indexing documents as needed.
• Data entry into various databases.
• Other duties as assigned

The selected candidate will work on site 5 days a week at the Commack Office.

Qualifications

Required Qualifications:

• Associate's degree and at least 2 years of relevant experience
• Strong demonstrated knowledge of medical terminology
• Excellent organizations and written communication skills

Preferred Qualifications:

• Associates degree in HIM, HIT, or Business Management
• RHIA or RHIT credential
• 2 years of HIM experience

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $45,900 - $57,375 / year.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,087 for location,

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.