Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Public Works and Transportation, Bureau of Highways. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring within this class may be filled from this list of eligible applicants. This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. All interested transfer and p... more details
A vacancy exists in the Department of Public Works and Transportation, Bureau of Highways.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring within this class may be filled from this list of eligible applicants.
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. You must include the dates of the promotions and reclassifications.
NOTE: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You mustattach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certificates, and/or education must be submitted with each application.
Examples of Duties
Job Purpose Under general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau.
Essential Job Duties
Provides administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others.
Coordinates a major function for a County agency or bureau.
Assists in the preparation of an agency’s payroll.
Prepares or assists in the preparation of personnel related documents and forms.
Completes Personnel Requisition Forms, entry, change, promotional, and termination tickets, and tracks and documents leave usage, including family and medical leave.
Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety office letters and memos.
Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
Creates and maintains a variety of detailed office databases and logs.
Accesses databases to establish, retrieve, review, update, track, and revise office records.
Performs queries and compiles personnel reports.
Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records.
Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports.
Receives, investigates, and resolves inquiries, requests, and complaints.
Explains office policies, procedures, rules and regulations to other employees and the public.
Maintains calendars, schedules appointments and meetings.
Prepares and types, photocopies, and distributes meeting agendas and/or minutes.
Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers.
Examples of Other Duties
Assists in the preparation of County legislation.
Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions.
May take verbatim notes.
Purchases office supplies.
May supervise or coordinate the work of subordinate clerical staff.
Logs inquiries and complaints into tracking systems such as spreadsheets, Cityworks or RockSolid.
Performs other related duties as required.
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications
Required Qualifications Possession of a high school diploma or an appropriate equivalent; Plus Two years' typing, word processing, or secretarial experience.
Additional education may be substituted on a year-for-year basis for the required experience.
Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.
Licenses and Certificates Possession of a valid driver's license equivalent to a non-commercial, class C Maryland driver's license is required at the time of appointment.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of education beyond high school to meet the minimum qualifications of the position. Diplomas or Transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree outside the United States of America are required to submit degree equivalency documentation from World Education Services, Inc. (www.wes.org).
Mail or deliver documents to: ATTN: Office Coordinator (Public Works Highways) Office of Human Resources Baltimore County Government 308 Allegheny Avenue, Towson, MD 21204
You mustattach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions.
Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.