Job Title | Executive Assistant, Cleveland Dean's Office - Heritage College of Osteopathic Medicine |
Applications Accepted From | Public: Open to the public , University Wide, AFSCME 3200 University Wide |
Special Instructions to Applicants | THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach required documents. Required documents include a detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including email addresses. We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
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This position is eligible for the following benefits: | medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. |
Posting Number | 20166148S |
Job Description | Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
Job Responsibilities • Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff. • Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. • Oversees planning unit administrative processes and coordinates internal and external communications. • Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants. • Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties. • Researches and analyzes complex problems and provides recommendations for resolution. • Develops and monitors protocol for handing and maintaining confidential materials. • Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures.
Role • Work is performed by applying established standards independently through a broad and deep knowledge base of the University acquired from several years of experience in a particular area. • Serves as a resource and guide to others in the department and/or University in questions of policy and procedural issues, precedents, etc. • Typically supervises or oversees the work of other TAS and/or student employees.
Impact and Complexity Performs job responsibilities through use of specialized tools, job experience, and established standards. Typically organizes, sets priorities, schedules, and reviews work of student workers or volunteers. Fully responsible for effectively and independently handling all job responsibilities within scope of authority. • Decisions and problems are varied, often complex, and involve multiple constituencies, often with competing priorities. • Coordinates resources from other areas within the University and externally in order to achieve the appropriate outcome. Exercises sounds judgment in dealing with confidential information and maintains appropriate level of discretion. |
Minimum Qualifications | Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level. |
Preferred Qualifications | - Bachelor’s degree
- 1+ years management experience
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Department | HCOM - Cleveland Dean's Office |
Pay Rate | Range for hourly rate starts at $19.38 per hour with the potential of up to $24.70 per hour. Pay is accompanied by our generous university benefits such as free tuition for self and dependents, a comprehensive insurance package including but not limited to: - Health, prescription, vision, dental, and life insurance
- An excellent retirement plan including company contributions,
- Paid Parental Leave, adoption reimbursement, and more
- OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program.
Additional Information is available at: https://www.ohio.edu/hr/benefits/.
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Job Open Date | 05/21/2024 |
Posting Close Date | For full consideration, please apply by 11:59 p.m. on Sunday, 6/02/24. |
Job Category | Classified AFSCME 3200 Bargaining Unit appointment |
Months | 12 month |
Planning Unit | Heritage College of Osteopathic Medicine |
Work Schedule | Standard office hours are Monday-Friday, 8:00am -5:00pm; however, candidates must be willing to work evenings and/or weekends if necessary. |
Campus | Cleveland |
Expected hours worked per week | 40 |
Expected duration of assignment | Indefinite |
Applicants may contact this person if they have questions about this position. | bailey.shooner@ohio.edu |
Diversity Statement | Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply. |