The Production Department Assistant position will play a key role in organizing, coordinating, and processing seasonal information to vendors and management through the production process. The Production Department Assistant will help to align production team goals across the women's and men's business from an operational standpoint through organizing, coordinating, and processing seasonal reporting. Location. Los Angeles, CA Organizational Structure The Production Department Assistant will repo... more detailsrt directly to the VP of Production. Responsibilities Seasonal and liability reports. Partner with Production team members to pull data from system and compile seasonal reports. Upkeep and add to reports including Year Over Year Recap, Vendor Recap, Warehouse Recap and open PO reports. Validate and run seasonal/annual margin reports from AX for both divisions. Oversee current liability report and record of past liabilities Schedule monthly liability meetings between Merchandising, Planning and Production teams Schedule monthly replen and contingent fabric review meetings with Planning and Merchandising. Review and bring to legal team's attention any variances regarding OFAC and Supplier Affidavits for bulk qualities. Coordinate with tech team to update seasonal label manuals as needed as well as BOM illustration and label placement to upload into the supplier portal. Distribute weekly Care Content Report. Maintain and update the testing manual for garments and fabric. Supply weekly in-transit report to Quality Assurance. Maintain and update the quality assurance manual for garments and fabric. Monitor fit status tracker report. Department specialist for AX system, Bi reports and Airtable. Work closely with IT to trouble shoot issues and discrepancies with system reports. Train production team on running system reports. Develop new reports as needed. Assist in issuing bulk fabric purchase orders to fabric mills and setting up the framework for bulk fabric wip. Create charts as needed by the VP of Production and/or Production team - and help update if needed. Seasonal allocation and capacity by division/vendor. Sustainability tracker all vendors. Delivery improvement tracker per season per division. Variance chart per division. Vendor capacity and holiday dates per year. Manage calendar for VP of Production. Submit expenses through Concur and track team expenses on chart. Book travel arrangements and assist with trip itinerary. Assist in coordinating Production team vendor visits to LA Design Studio. Duties as assigned
/ Experience: Four-year college degree preferred 1-2 years of experience in production/manufacturing or related apparel experience. Experience in Excel, Word related program. Experience in Airtable, AX and Power BI systems preferred Compensation.