Job Abstract

Under direct supervision, performs a variety of clerical accounting work involving the processing, maintenance, and review of accounting and bookkeeping records in the areas of accounts receivable, accounts payable, payroll and related areas. DISTINGUISHING CHARACTERISTICS: This is the full journey level position within the accounting clerical series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned including reconc... more details

The City of Santa of Santa Fe Springs is seeking a highly-motivated individual for the position of Account Clerk II. This is a Full-Time position in the Finance & Administrative Services Department.

Finance/Administrative Services Department: The Finance and Administrative Services Department manages the recording and reporting of financial transactions of the City and its related entities and is responsible for safeguarding the City's financial resources in accordance to the law. The department provides administrative support to the City Council and City Manager and provides the following services to the general public and City employees: Accounting, Accounts Payable, Accounts Receivable, Billing, Business License, Payroll, Purchasing, Warehouse, Technology Service, and Water Billing Services

POSITION PURPOSE:
Under direct supervision, performs a variety of clerical accounting work involving the processing, maintenance, and review of accounting and bookkeeping records in the areas of accounts receivable, accounts payable, payroll and related areas.

DISTINGUISHING CHARACTERISTICS:
This is the full journey level position within the accounting clerical series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned including reconciling and balancing accounts independently. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED:
Receives direct supervision from Revenue and Budget Manager.

SUPERVISION EXERCISED:
None.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common:

Supports the Mission of the City and its Elected and Appointed Officials.
Provides courteous and timely service to the public as the ultimate employer.
Works cooperatively with other City employees.
Exhibits integrity and displays ethical behavior.

B. Essential Job Specific Duties:

Participates in the preparation and maintenance of accounts receivable and payable documents as assigned department or division.
Receives, sorts, and organizes a variety of financial documents including bills, invoices, and payments; reviews documents received for accuracy and completeness.
Assists in the preparation of payroll; reviews and verifies payroll data; performs payroll data entry; assists in the distribution of payroll checks.
Posts transactions to appropriate journal and ledger accounts; reviews entries for accuracy and completeness.
Prepares reports.

C. Other Job Specific Duties

Audits, codes, and batches accounts receivable and payable transactions; enters information into a computer; verifies reports generated by the computer.
Collects and receives a variety of monies from the public or from other departments; balances cash drawer; prepares bank deposit.
Prepares basic financial and statistical reports.
May serve as a receptionist; answers the telephone; performs general clerical duties, including typing letters and memoranda; receives, sorts, and distributes incoming and outgoing mail; files records.
Answers questions and provide information to the public when working at an office counter; refers public to the City staff member or department.
Performs general office clerical duties; answers the telephone; types letters and memoranda.
Performs related duties as required.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:

English usage, spelling, grammar and punctuation.
Basic principles and practices of bookkeeping.
Basic principles and procedures of financial record keeping and reporting.
Basic arithmetic.
Federal, state, and local laws, codes, and regulations.
Principles and procedures of financial record keeping and reporting.
Operating policies, procedures and typical financial transactions.
Basic arithmetic applied to financial record keeping.
Modern office procedures and equipment including computers.
Word processing and other related software applications.

Ability to:

Make mathematical calculations quickly and accurately.
Audit, tabulate, balance, and reconcile data.
Interpret and apply bookkeeping principles and procedures involved in maintaining the control of records and reports.
Operate a 10-key adding machine.
Maintain a variety of financial records and files.
Prepare accurate and complete financial reports from accounting data.
Type at a speed necessary for successful job performance.
Understand and follow oral and written instructions.
Communicate effectively verbally and in writing.
Work with accuracy and attention to detail.
Operate and use modern office equipment.
Effectively organize and prioritize assigned work.
Establish and maintain effective working relationships with other people.

EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

High School Diploma or an equivalent certificate or diploma recognized by the State of California supplemented by courses in bookkeeping, accounting, or a related field.
Three (3) years of responsible clerical bookkeeping or accounting experience.

WORKING CONDITIONS:
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

Work is primarily performed indoors.
Noise level is quiet to moderately quiet.
Hazards are minimal.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

Sit for extended periods of time.
Stand, walk, and bend.
Hear and speak both in person and on the telephone.
Use hands and fingers to operate office equipment.
See well enough to read documents and operate office equipment.
Lift and move up to 25 pounds.

NEPOTISM POLICY:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could becompromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall bedefined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner,step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

EXAMINATION & SELECTION: The selection process may include an application review, written/performance examination, evaluation during a structured interview and other processes designed to predict successful job performance in this classification.

An appointment will be contingent upon the successful completion of reference checks, a pre-employment physical which includes a drug screen and weight lifting exercise, a criminal records check, and documentation of the right to work in the United States.

HOW TO APPLY: Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on the link for instructions on how to set up your account and apply for the first time: Online Employment Applications Guide.

ACCOMMODATION: If you require special testing and/or interview accommodations due to a physical, mental or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days before the scheduled date.

Apply with City of Santa Fe Springs California

Search Terms: Clerk, Accounting, Accounts Receivable, Financial, Budget Manager

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