Job Abstract

JOB SUMMARY: Assist in the strategic management and oversight of the company’s real estate portfolio, acting as a key intermediary between company owners and tenants. This role requires a proactive approach to preserve and enhance the value of the company’s real estate investments through administrative and strategic tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of this position include, but are not limited to, the following:

• Support senior management in formulating and implementing strategies to enhance property values.
• Assist overseeing the maintenance and upkeep of the shopping centers, parking lots, landscaping, roofs, common areas and exteriors of buildings on the properties.
• Participate in hiring, scheduling, and coordinating of vendors for maintenance services.
• Responsible for maintaining proper facility permits
• Prepare proposals and cost estimates for property improvement recommendations.
• Participate in decision-making processes related to property investments, maintenance priorities, and lease negotiations.
• Assist in negotiating contracts to acquire or sell property
• Assist in the drafting and negotiation of leasing contracts, including rents, CAM, and terms of the lease.
• Oversee the collection of required documents such as the Certificate of Insurance from tenants.
• Manage center maintenance by requesting RFP from vendors for various common area maintenance work. Select appropriate vendors, complete vendor application with proper insurance, review the vendor work against the invoices billed, and approve the payment in AP system.
• Ensure all properties adhere to local, state, and federal regulations, including the Americans with Disability Act (ADA).
• Prepare and present regular reports to senior management regarding the condition and financial status of properties.
• Coordinate with vendors for maintenance services ensuring the work aligns with the company's strategic objectives.
• Coordinate and schedule the property visits of all owned and leased Northgate properties so that each property is inspected regularly in order to identify and address any maintenance items, in a timely manner.
• Act as a key liaison between tenants and senior property managers, managing tenant relations and satisfaction.
• Check and verify with each store location in third-party owned center that property management work is completed on time and satisfactory to store.
• Work with other company departments, such as Accounting, Asset Protection and Maintenance.
• Prepare quarterly/semi-annual/annual Common Area Maintenance cost reconciliations and communicate with tenants.
• Review AR Aging to ensure timely rent collections. Determine and apply appropriate collection methods provided in the lease agreement to reduce non-compliant tenants.
• Respond to property-related emergencies, ensuring prompt resolution.
• Protect company assets at all times and maintain confidentiality of all sensitive information.
• Perform any other strategic, administrative, or property management duties as assigned.

REQUIREMENTS AND CONDITIONS:

Education/Experience

• Associate degree in accounting, real estate management, business administration preferred; or equivalent combination of education and experience.

Certificates/Licenses/Registrations

• Not required to start work but must work towards obtaining Property Manager’s license within first five years of employment

Skills Required

• Must be able competent with office management software.
• Ability to use a computer, keep a database, and prepare reports; must be proficient in Microsoft Office (Word, Excel, Outlook and Power Point).
• Must have excellent communication skills; must have strong interpersonal skills; must be bilingual (English and Spanish).
• Knowledge of reporting, maintenance and tenant liaison activities.
• Must have reliable transportation and phone.
• Must be available to be on-call as needed to respond to urgent or emergency situations, in addition to regular working hours.
• Must be familiar with applicable local, state and federal laws that pertain to property management.
• Must possess problem-solving, decision-making, prioritizing and organization skills.
• Must have business and management skills; ability to take proactive approach to projects.
• Ability to work will in a team environment and coordinate work flow closely with all store directors.
• Must be a self-starter who is capable of managing multiple projects and meeting critical internal and external deadlines.
• Be able to pass a standard drug test and qualify as being drug free under the legal and medical guidelines permitted by the Drug Free Workplace Act of 1988.

Physical Demands and Work Conditions

The physical demands and work conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing the duties of this job, the employee is regularly required to sit, stand, and use the hands to handle, finger, or feel objects, tools or controls.
• The employee must occasionally exert or lift to 20 pounds carrying boxes of records and forms and frequently exert or lift moderate amounts of weight.
• Successful performance requires specific vision abilities that include close vision and the ability to adjust focus.
• The job requires the ability to travel by car or other ground transportation.
• The work environment is that of a typical office and retail store. The noise level in the work environment is usually quiet, except during field visits where the noise level rises.

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.