Job Abstract

Assist with financial and purchasing activities including submitting purchase requisitions, Non-PO payment requests, expense reimbursements, processing invoices for payment, and receiving.- Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid- Track office supply inventory and submit orders- Create and maintain spreadsheets, input and analyze data, and research information as requested.- Research... more details

Student Financial Assistant

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Please see Special Instructions for more details.

Please work with CU HR to complete your new hire paperwork.

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/34121
Job Number	SE35824

Position Information

Department or Unit Name	School of Computational Science
Position Headcount	2
Position Title	Student Financial Assistant
Academic Year	Summer 2024
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 -$16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Felicia Spruill
Supervisor Email	spruill@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	06/03/2024
Projected End Date	08/25/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	- Respond to emails on behalf of Schmid College, respond to requests for information and assistance, refer individuals to appropriate university offices as needed. - Interact with staff, students, faculty, vendors, and visitors to facilitate communication and information exchange to and from the Dean’s Office - Assist with financial and purchasing activities including submitting purchase requisitions, Non-PO payment requests, expense reimbursements, processing invoices for payment, and receiving. - Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid - Track office supply inventory and submit orders - Create and maintain spreadsheets, input and analyze data, and research information as requested. - Research invoices, payments, and purchase orders as requested - Assist with planning and executing college events as needed, such as tracking RSVPs, logistics, event set-up and take-down - Day-to-day office tasks including organizing hard copy files, photocopying, campus errands, and other duties as assigned. - Maintain professionalism and confidentiality regarding various office activities - Organize supply room and assist with regular day-to-day activities and other special requests. - Organize the mailroom and assign mailbox labels annually each summer
Responsibilities	- Assist with financial and purchasing activities including submitting purchase requisitions, Non-PO payment requests, expense reimbursements, processing invoices for payment, and receiving. - Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid - Track office supply inventory and submit orders - Create and maintain spreadsheets, input and analyze data, and research information as requested. - Research invoices, payments, and purchase orders as requested - Assist with planning and executing college events as needed, such as tracking RSVPs, logistics, event set-up and take-down - Day-to-day office tasks including organizing hard copy files, photocopying, campus errands, and other duties as assigned. - Maintain professionalism and confidentiality regarding various office activities - Organize supply room and assist with regular day-to-day a
Required Qualifications	- Strong attention to detail - Ability to use tact and diplomacy to maintain a high level of confidentiality - Professional email etiquette and writing skills - Office appropriate dress code - Good communication and interpersonal skills with the ability to interact with diverse individuals and groups at all levels including peers, staff, faculty, vendors and visitors - Detail oriented and organizational skills with ability to maintain spreadsheets, file, and record data - Experience with Microsoft Office Suite including Outlook, Word, and Excel along with Google Office Suite - Ability to learn how to use Peoplesoft and Concur systems - Ability to use standard office equipment, including multi-line phone system, copier, fax, computer - Able to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions - Strong commitment to customer service and teamwork
Desired Qualifications	- Previous office experience desired but not required - Availability to work 15-19 hours per week between the hours of 8:00am to 5:00pm, Monday through Friday during the academic year, and up to 25 hours per week over the summer
Special Instructions to Applicants	Please work with CU HR to complete your new hire paperwork.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting
Timecard Approver	Felicia Spruill
Timecard Approver Email	spruill@chapman.edu
Timecard Approver ID	2482203
Timecard Approver PSN	00000166
Fund - Dept - Program - Project	100-4050-40500
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00004428
PSN without FWS	00004429
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 5/8/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Family	Finance
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	05/08/2024
Close Date	06/10/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	No

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	Yes
Student Worker Email Prefix	MATH

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> Background Check

Does this position require a Background Check?	Yes

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume

Optional Documents

Apply with Chapman University

Search Terms: Financial, Assistant, Student, Technology, Education

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