This position manages key activities of the office of Academic Affairs and Internships at Emerson Los Angeles (ELA) and administers its daily operations, including planning and coordination of some campus events; serves as a point of contact and support for ELA affiliated faculty and visiting Faculty Fellows; serves as initial point of contact for the office; prepares draft course schedules and classroom assignments as well as confidential data including part-time instructor contracts; maintains... more details
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This position manages key activities of the office of Academic Affairs and Internships at Emerson Los Angeles (ELA) and administers its daily operations, including planning and coordination of some campus events; serves as a point of contact and support for ELA affiliated faculty and visiting Faculty Fellows; serves as initial point of contact for the office; prepares draft course schedules and classroom assignments as well as confidential data including part-time instructor contracts; maintains faculty and student records including managing student registrations, student add/drop forms, and course changes or cancellations; develops and maintains departments’ academic resources; manages department’s two student workers in administrative support roles.
ESSENTIAL JOB DUTIES
Act as point of contact for faculty and prepare necessary documents and other materials in support of teaching at ELA.
Prepare draft course schedule, classroom assignments, and other documents for review by the ELA Assistant Academic Dean and AVP for Academic Affairs in Boston.
Administer class assignments and schedules for all faculty in compliance with the Collective Bargaining Agreement.
Provide marketing and production support for department-sponsored and other campus events including academic orientation, professional development events, visiting faculty lectures, class showcases, and other academic programming.
Administer faculty onboarding process according to ELA and College policies and collaborate with Assistant Academic Dean in the recruitment and hiring process for new faculty.
Track and manage department expenditures and reconcile department’s’ P-card purchases; process payments for affiliated faculty and guest speaker honoraria; administer end-of year budget process for department with Assistant Academic Dean and AVP of Academic Administration and Finance.
Administer ELA Professional Development Fund grant applications and faculty requests prior to approval by Assistant Academic Dean
Manage and develop department’s academic resources including academic text reserves and the DVD library.
Serve as liaison to students as needed and administer student course registrations, permissions, and waivers in Banner in collaboration with Boston-based departments.
Manage regular communication with students on registration, enrollment, and department policy.
Recruit, hire, and manage department’s student workers (up to two per term), including determining schedules and monitoring workflows.
Manage ELA faculty lounge.
Assist with department-related scheduling and other clerical tasks.
Draft and proofread department communications and marketing materials.
Other duties as assigned.
QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.
Bachelor’s degree required.
2 to 4 years experience managing operations of an academic department and providing support to faculty preferred.
Familiarity with and proficiency in College’s ERP systems, particularly Workday and Banner.
Experience producing events.
KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Requires ability to stand and/or sit for long periods of time.
Requires ability to lift and move objects that are under 10 lbs.
Ability to travel 25% of the time.
WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.
Compensation for this position will be between $ 55,600 - $68,150 annually, commensurate with experience.
Grade of Position: 23-07E
Scheduled Weekly Hours: 36.25
Division of Academic Affairs
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.
Please refer to our benefits website for a full list of benefits and eligibility requirements.
