Job Abstract

Under general direction, supervises Civil Service record keeping activities. Provides interpretation of CSC rules and regulations. Supervises all activities related to the Civil Service certification process. Notifies department head of Civil Service rule infractions. Maintains seniority lists for classified titles. Confers with appointing authorities and City employees concerning matters related to Civil Service rules, regulations, and procedures. Represents the Commission on judicial matters as requested. Compiles data for the Civil Service Annual Report. Performs Civil Service-related research. Compiles research data. Performs other job-related duties as required.

A High School Diploma or G.E.D. is required. An Associate's Degree or Certificate/Diploma in Business/Office Administration, Word Processing, Computer Applications, Data Processing, or a closely related field from an accredited institution is also required. Three years of full time paid experience in record keeping and/or clerical administration is required. (Substitution: Two years of experience may substitute for the Associate's Degree or Certificate/Diploma.) Must become a notary public within six (6) months of appointment. Must be able to lift and carry a minimum of thirty (30) pounds.

Primary Responsibilities:

• Develop content, coordinate and facilitate (virtual) Civil Service Commission Meetings:
• Prepare virtual packets
• Agenda Items
• Routine Matters
• Bulletins
• Eligibility Lists
• Reinstatement
• Classification changes
• Review requests to ensure they are within guidelines and established criteria, before being presented to the Commission
• Manage Eligibility Lists
• Certification of candidates
• Referral of candidates
• Custodian of Records
• Manage Public Records responses
• Records management

• 3 years of recordkeeping experience.
• Ability to work independently.
• Strong organizational and analytical skills.