| Position Type | Support Staff |
| Classification Title | College Support Services |
| Position Title | Jr. Human Resources Assistant |
| Position Number | O00509 |
| Pay Grade Level | CSS 9 |
| Salary | $21-$22 per hour |
| Department | Office of Human Resources |
| Posting Number | S 121301322 |
| Full or Part Time | Part Time |
| Number of Months | 12 |
| Position End Date | 11/28/2025 |
| FTE | .5 |
| Work Schedule | Monday to Friday 10:00am – 2:00pm with some flexibility depending on operational demand. |
| Basic Function | Provide administrative support to the Office of Human Resources in a variety of related tasks related but not limited to: pre-employment and onboarding, employee data entry and maintenance, primary reception support, telephone/email monitoring, invoice review and posting, and meeting/event support. This role requires exceptional customer service skills, a high level of organizational and multitasking skills, attention to detail, the ability to adapt to changing conditions, and a strict requirement to maintain confidentiality. |
| Essential Job Functions | - Serves as primary administrative support for student employment tasks pertaining to data entry/maintenance, reporting, and logistical support for student engagement and hiring events.
- Facilitates the pre-employment and onboarding paperwork processes for offer letters, background screening, new hire paperwork and tax forms, and I-9 processing.
- Creates, maintains, or assists with employee life cycle changes via the HRIS. These transactions may pertain to employee information and/or new hires, promotions, demotions, separations, etc.
- Provide assistance by answering the general HR telephone and monitoring the email inbox for prompt and accurate service. Triage and escalate to HR partners as appropriate.
- Update hired candidate statuses in the applicant tracking system to ensure transfer of personal information to HRIS.
- Receive and post invoices via the e-procurement system for payment. Assist with tuition benefit processing in accordance with established SOPs.
- Schedule meetings and secure event spaces/locations/food orders, as needed. Take meeting minutes as assigned.
- Coordinate communications with IT, supervisors, campus stakeholders, and other members of the HR team on items related to areas of responsibility.
- Other duties as assigned.
|
| Minimum Qualifications | Required:
High school graduate or equivalent with a minimum of 1 year of administrative office or related experience.
Key Attributes: - Must be highly organized and able to work within a fast-paced environment; possess excellent customer service and interpersonal skills.
- Excellent attendance and punctuality required.
- Technical proficiency including Microsoft Office Word and Excel and other systems is required.
- Attention to detail, and the ability to proactively problem-solve; work both independently and with a team, and use sound judgment to coordinate and prioritize various activities and tasks. Experience with managing confidential information discreetly.
|
| Preferred Qualifications | |
| Physical Demands | Office position. Sedentary. |
| Contact(s) | Office of Human Resources |
| Contact Phone/Extension | 740-587-6299 |
| Contact Email | hr@Denison.edu |
| Open Date | 05/06/2024 |
| Close Date | |
| Open Until Filled | Yes |
| Special Instructions to Applicants | |
| Additional Information | This is a project based position intended to provide backfill coverage to office operations during implementation of the Workday ERP. This position will end no later than November 30, 2025. |
| Denison University Background Check Statement | The final candidate will undergo a background/criminal check as a conditional offer of employment. |
| Denison University EEO Statement | Denison University is an Equal Opportunity Employer. To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at HR@denison.edu. |
