Job Abstract

McDonald’s USA is looking for an Administrative Coordinator to support our Long Beach Field Office. This is an excellent opportunity to build upon your professional experience in a fast-paced and team-oriented environment. You will be a critical team member and perform various specialized and administrative functions to support our field office. The candidate must possess strong organizational, multitasking, and communication skills and a proven track record of delivering results both within a t... more details

Job Description

This position provides advanced, dedicated administrative support of a confidential and complex nature to one or more departments. This person must exercise independent judgment and discretion in making decisions with limited direction.

Key Responsibilities

What you’ll be expected to do:

Work closely with the administrative team and also serve as a peer leader to the administrative team
Takes initiative to provide training and coaching when appropriate
Directs and executes complex administrative projects including researching information to respond to questions
Creating monthly expense reports
Processes month-end sales data for reporting purposes
May book travel for officers using necessary travel tools
Organizes and maintain digital filing (SharePoint and Microsoft Teams)
Collaboratively manage and coordinate creation and update of regional intranet content, working with internal content providers to ensure content is up to date, accurate, and meets company standards
Design, write, and edit PowerPoints, emails, and letters
Assist with the logistical and creative planning of small and large-scale meetings such as department/cross-functional team meetings, franchisee conferences, training seminars, webcasts, and company celebrations/team-building events
Maintains regular and punctual attendance

Qualifications

Bachelor’s Degree (equivalent experience) preferred
1 or more years of experience in a role providing general administrative support for 1 or more senior-level managers and performing administrative assistant or coordinator job
Demonstrates ability to handle and maintain confidential information
Strong verbal and written communication, project management, and critical thinking skills
Quick learner and ability to understand complex business issues
Ability to multi-task and manage multiple priorities in a fast-paced environment
Quick/eager learner with the ability to understand complex business issues.
Proficient at working autonomously to meet project goals and deadlines while also being proactive and forward-thinking
Database management skills desired
Knowledgeable about current and emerging trends in technology and proficient in MS Office (Outlook, PowerPoint, Excel, Word, SharePoint). Web design, graphic design, and/or Adobe experience are a plus.
Experience with social collaboration (i.e. SharePoint, OneDrive for Business, Yammer)
Capable of using and managing web-based business platforms (ex. Oracle) and managing web-based meetings for the field office as necessary using Cisco WebEx
Experienced meeting/events planner (including venue procurement, catering, etc.) highly desirable. May need to work events, during and outside business hours

Additional Information

McDonald’s is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs. Additionally, if you (or another applicant of whom you are aware) require assistance accessing or reading this job posting or otherwise seek assistance in the application process, please contact [email protected]

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

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