K-12 Registrar
Chadwick School
Palos Verdes Peninsula, California
Chadwick School is an independent, K-12, coeducational day school dedicated to academic excellence, the development of exemplary character, and self-discovery through experience. A highly educated faculty and staff bring out the best in the talented student body through active learning, challenging academics, one-on-one mentoring, unparalleled global opportunities, nationally distinguished outdoor education and community service programs, outstanding athletic opportunities, and award-winning visual and performing arts.
The core values of respect, responsibility, honesty, fairness, and compassion are widely shared and fostered daily in classrooms, during co-curricular activities, and through the camaraderie of this close-knit community.
Located on a beautiful, 45-acre hilltop campus on the scenic Palos Verdes Peninsula in Los Angeles County, Chadwick enrolls over 800 students drawn from more than 45 Southern California communities.
Founded in 1935 by visionary educator Margaret Lee Chadwick, Chadwick is one of two schools operated by the Roessler-Chadwick Foundation. In 2010, Chadwick International School (CISS) was formed in Songdo, South Korea, which expanded opportunities for students around the globe to benefit from a world-class Chadwick education.
Job Title: Registrar
Division/Department: K-12
Reports To: Director of Teaching and Learning
Location: Palos Verdes, CA
Level/Grade: K-12
Type of position/FLSA: Full-time Non-Exempt
POSITION SUMMARY
The Chadwick School Registrar manages student information for grades K-12 on the Palos Verdes campus, including student schedules and transcripts. This role works collaboratively with the Director of Information Technology and Divisional Office Managers to manage schedules, transcriptions, and other student information within the school's student information system. The role involves daily interactions and communication with students, families, and often and is an active participant in the life of the school. This job is a 12-month position.
ASSOCIATED RESPONSIBILITIES
The Chadwick Registrar plays a pivotal role in the administration of the school by ensuring that student information is well managed in key areas:
Student Record Management
- Manage current information relating to K-12 students' schedules and grades.
- Work with Risk Management in the maintenance and archiving of long-term K-12 student records.
- Develop and maintain expertise in the school's student information management systems (currently Veracross).
- Work with the divisional offices, as well as the Admissions, College Counseling, and Alumni Office to create and maintain coherent records.
- Export relevant data and statistical reports for relevant administrators, such as Division Directors, Director of Teaching and Learning, and College Counseling.
Administration
- Create and maintain student schedules for grades K-12.
- Ensure that all rosters for academic classes, co-curricular activities, and athletic teams are current and available.
- Manage and maintain systems for recording and communicating grade reports and transcripts, including an audit of gradebook and GPA data after each grading period.
- Enter approved grade changes.
- Track completion of graduation requirements, including an audit of Upper School art and athletic requirements in collaboration with the relevant departments.
- Generate K-12 students’ transcripts for college counseling and any other requests, such as student transfers, withdrawals, or summer programs.
- Import and manage external records (i.e. for students transferring into Chadwick).
- Manage the 6-12th grade book ordering process.
- Manage the K-12 sign-up process for parent-teacher conferences and advisee-led conferences.
- Collaborate with the Director of Teaching and Learning and College Counseling Office to maintain accurate course offerings in the UC, NCAA, and AP portals.
Support other administrative responsibilities as assigned during months that are consistently less busy for the Registrar, such as management of:
- Professional development logistics, such as the People of Color Conference/Student Diversity Leadership Conference, including registration, hotel accommodations, and flights for this conference and others as requested.
- Some K-12 special event logistics, such as Social Justice Day, including set-up requests, divisional schedules, communications, sign ups, etc. as assigned.
- DocuSign processes as needed in collaboration with divisional office managers and risk management.
- Perform other duties as assigned.
