WCAHSS Peer Advisor: Creative Writing

Updated: May 04

Orange

1 University Dr

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83.9

7.7mi

Job Abstract

Contribute to a professional, helpful, welcoming atmosphere and maintain a positive attitude for faculty, staff, students, and visitors of the department. Hold and manage calendar for in-person and virtual appointments and be available during defined drop-in hours. Respond to all email and phone inquiries in a timely and professional manner. Perform basic intake analysis to determine if they can assist the student themselves or should refer the student to the appropriate department, college, or ... more details

WCAHSS Peer Advisor: Creative Writing

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Please see Special Instructions for more details.

Training and Evaluation

Upon hire, training will be required for academic program requirements, policies, and procedures, legal requirements (FERPA), campus resources, and the scope of the position.

Student Peer Advising training will be offered once in the fall and once in the spring. If a Student Peer Advisor does not attend the calendared training, they must wait until the next available training before they can conduct any peer advising.

Faculty supervisors will evaluate the performance of the Student Peer Advisor once a semester. Part of this evaluation will be based on the feedback provided by the students on a questionnaire. This questionnaire will provide feedback on the Student Peer Advisor and the program itself, allowing Wilkinson College to continuously improve the program.

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/34093
Job Number	SE35124

Position Information

Department or Unit Name	English
Position Headcount	1
Position Title	WCAHSS Peer Advisor: Creative Writing
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Samantha De La O
Supervisor Email	sadelao@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	06/17/2024
Projected End Date	05/25/2025
Average number of hours per week	Up to 10 Hrs

Position Summary Information

Job Description Summary	Wilkinson College of Art, Humanities, and Social Sciences Department Peer Advisors are a valuable academic resource who help students select classes that meet their interests and program requirements; provide information on academic programs, policies, and procedures; and make appropriate referrals to campus resources. They also provide advice based on their experiences as students at CU. Peer advisors hold drop-in and appointment hours in-person and remotely; they also respond to email requests for information. Under the direction of a faculty supervisor, the student peer advisor will help their peers with 4-year major and minor planning, major and minor-specific requirements, accessing departmental resources including faculty program advisors, student clubs, web resources, etc., and guide students to Academic Advising and campus resources.
Responsibilities	Contribute to a professional, helpful, welcoming atmosphere and maintain a positive attitude for faculty, staff, students, and visitors of the department. Hold and manage calendar for in-person and virtual appointments and be available during defined drop-in hours. Respond to all email and phone inquiries in a timely and professional manner. Perform basic intake analysis to determine if they can assist the student themselves or should refer the student to the appropriate department, college, or campus-level resource. Calendar, track and keep notes for every student meeting. Meetings should be scheduled for 15-30 minutes per student. Student peer advisors will enter information and keep notes on the official document log sheet to ensure accurate records of advising consults. Explain and guide students on the importance and relevancy of Program Advisors to assist with enrolling in waitlisted classes, major-related questions, incorporating study abroad, and graduating on schedule. Strive constantly to be accurate and honest in all communication. Attend all training sessions and Peer Advisor meetings. Other duties as assigned.
Required Qualifications	· Professional, dependable, organized, able to multi-task, ability to collaborate. Able to effectively handle confidential and proprietary information. Effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level applicable to the job. Proven accuracy and attention to detail. Exceptional interpersonal and relationship-building skills. Proficient level of knowledge of Microsoft Office, Google Docs, and/or relevant position software programs.
Desired Qualifications	Working knowledge of Creative Writing program, faculty, and course catalogue.
Special Instructions to Applicants	Training and Evaluation Upon hire, training will be required for academic program requirements, policies, and procedures, legal requirements (FERPA), campus resources, and the scope of the position. Student Peer Advising training will be offered once in the fall and once in the spring. If a Student Peer Advisor does not attend the calendared training, they must wait until the next available training before they can conduct any peer advising. Faculty supervisors will evaluate the performance of the Student Peer Advisor once a semester. Part of this evaluation will be based on the feedback provided by the students on a questionnaire. This questionnaire will provide feedback on the Student Peer Advisor and the program itself, allowing Wilkinson College to continuously improve the program.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting
Timecard Approver	Samantha De La O
Timecard Approver Email	sadelao@chapman.edu
Timecard Approver ID	2354899
Timecard Approver PSN	00000411
Fund - Dept - Program - Project	100-3720-37200
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code
PSN with FWS	00001921
PSN without FWS	00003378
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 5/3/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Family	Student Services
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	05/03/2024
Close Date	06/03/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	Yes

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	Yes
Student Worker Email Prefix	PEER

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> Background Check

Does this position require a Background Check?

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

Letter of Recommendation 1

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Search Terms: Advisor, Peer, Creative, Education, Business Services

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