Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events. Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations. Be established as the subject matter expert in Outlook and Sales Force for the team, and a resource to help get the most effective and efficient use out of the s... more details
Job Description
Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.
Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.
Be established as the subject matter expert in Outlook and Sales Force for the team, and a resource to help get the most effective and efficient use out of the software.
Interface with the team, clients, vendors and internal support groups in a professional and confident manner.
Make arrangements and reservations for meetings, training, and conference calls.
Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.
Process expense reports.
Liaison with facilities and technology departments for office supply and equipment requests.
Take a lead role in onboarding new sales employees by arranging for equipment, credit card for expense, training, and email group setup, etc.
Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met
Strong sense of urgency and accountability; reactive to the changing business needs
Strong time management, to be able to support the virtual team and occasional virtual hours
Requires independent, self-sufficiency and ability to maintain multiple tasks
Help support other Admins (backup while they are out of the office, answer phones)
Qualifications
5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
Detail oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
Advanced level user of PowerPoint, Excel, Sales Force and Outlook software
Effective verbal and written communication skills are a must
Must have self-confidence and comfort level with exercising professional assertiveness to ensure tasks get executed by team members
Proven track record in roles requiring confidentiality and sound judgement
Must be able to work independently and demonstrate solid problem-solving abilities
A track record of strong organizational skills and ability to contribute to smooth administrative and support processes
Previous work with preparing and working with excel based financial schedules a strong plus
Willing to work eastern or central time zone hours
Additional Information
All your information will be kept confidential according to EEO guidelines.
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