Job Abstract

• Maintain workspaces in orderly working condition by filing paperwork, restocking forms and office supplies, and assisting with miscellaneous organizational projects as needed.
• Maintain patient medical documents (includes lab results, emergency clinic paperwork, radiographs, surgery/anesthesia records, medical records from offsite consultations/procedures, etc.).
• Scan, upload and/or e-mail documents.
• Assisting with coordinating student extern program for the medical team, including communicating with RVT student and DVM student externs and Summer Work Experience Program veterinary students; coordinating interviews and livescans, scheduling students, managing the intern calendar.
• Assist with the scheduling of medical staff and medical contractors.
• Assist with managing inventory of medical supplies.
• Assist with coordinating the servicing of medical equipment, including anesthesia machines, x-ray machine, microscope, and other diagnostic equipment.
• Managing calendars and schedules relating to medical clinic maintenance and Veterinary Medical Board compliance.
• Assist with setting up new medical purchase orders as needed.
• Assist the Chief Veterinarian with management and administrative duties, including managing controlled drug logs, maintaining staff licenses and permits, coordinating staff meetings, and compiling protocols and reference materials for medical team and shelter use.
• Schedule consultations and procedures with offsite veterinary hospitals/specialists.
• Assist the Chief Veterinarian with scheduling and coordinating veterinary-related professional development opportunities for medical team and shelter staff (onsite training sessions, offsite CE events, etc.).
• Coordinate logistics and assist with communications between the Chief Veterinarian and shelter staff, the Long Beach Health Department, and Los Angeles County Veterinary Public Health during disease outbreak investigations and other veterinary public health-related events.
• Drive to offsite meetings and/or trainings.
• Perform other related duties as required.

MINIMUM REQUIREMENTS:

• Must possess a valid motor vehicle operator's license.
• Ability to type neatly and accurately at a net speed of at least 40 words per minute.
• Ability to file in alphabetical and numerical order and perform detail clerical duties, which includes making simple mathematical computations and correcting errors in grammar, spelling, and punctuation.
• Ability to work cooperatively with other employees and the public.
• Able to work weekends, nights, and holidays.

• Experience and/or volunteering in an animal shelter or other official animal welfare organization.
• Proficiency in the use of Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual skills (Khmer, Spanish, and/or Tagalog).
• Experience interacting with people from a wide range of ethnic, cultural, and socio-economic backgrounds.

• Strong customer service, clerical, and administrative skills.
• Excellent written, oral, and interpersonal communication skills.
• Ability to meet deadlines, prioritize a heavy workload, and handle multiple assignments concurrently and efficiently.
• Ability to work independently and exercise good judgment.
• Ability to be sensitive to the needs of customers, community groups, and community leaders.

This recruitment will close at 11:59 p.m. on May 16, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. Incomplete applications will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.