Updated: May 2, 2024
Location: Orange-Campus
Job Type:
Department: Urology
Job Opening ID: 68469
Reports To: Executive Assistant
Working Title: ADMINISTRATIVE ASSISTANT
Department: Urology
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: CAREER
Position Summary:
Reporting to the MSO, the incumbent provides administrative, research, and patient care support for full-time faculty in the Department of Urology. Under supervision, the incumbent performs a wide range of administrative support duties. The individual must use independent judgement and have a high level of organizational skills. The applicant must also possess an experienced level of administrative and communication skills, and must have a keen awareness of organizational politics, tact, and diplomacy. In addition, the individual will be responsible for supporting the clinical research efforts of the Department of Urology by providing comprehensive coordination and data management of sponsored clinical trials. They will serve as a key liaison to sponsoring companies and coordinate site monitoring visits or audits. The individual will also keep track of the clinical trials finances.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $27.34 - $32.09 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate).
Department Website:
UC Irvine Health | Department of Urology
Required:
- Strong computer skills to include high level skill with Word, Excel, Outlook and PowerPoint.
- Ability to work effectively and efficiently in a team environment.
- Proven ability to manage ongoing, multiple tasks and deal with deadlines in fast paced, dynamic environment.
- Ability to manage complex calendars, handling changing priorities and conflicting appointments.
- Ability to work independently.
- Strong organizational skills.
- Excellent written and verbal communication skills.
- Fast and accurate typing with emphasis on accurate spelling, grammar, and punctuation.
- Excellent interpersonal skills, friendly, personable and professional.
- Demonstrated ability to work in a fast-paced, academic clinical environment.
- Experience with event and meeting planning.
- Experience working with data sets and dashboards.
- 3 to 5 years of related work experience with a Bachelor of Arts/Bachelor of Science, or equivalent experience.
- Ability to interact with the public, faculty, and staff.
- Ability to establish and maintain files and records.
- Access to transportation to off-site research locations.
- Willingness to work as a supportive, cooperative member of an interdisciplinary team.
- Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others.
- Demonstrated problem solving capabilities to resolve concerns that arise unexpectedly.
- Demonstrated ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence.
- Demonstrated ability to organize and prioritize a complex and dynamic workload.
- Ability to multitask and meet deadlines, despite interruptions.
- Ability to independently exercise discretion and sound judgment.
- Ability to work collegially and cooperatively in a small office and to establish and maintain cooperative working relationships.
- Demonstrated skill in interacting with persons of various social, cultural, economic and educational backgrounds.
- Ability to prioritize assignments and achieve high productivity/quality with short time frames, under rigid deadlines, and /or in environments with frequent workload changes and competing demands.
- Skill in working independently, taking initiative and following through on assignments.
- Ability to think critically, compiles data from various sources, analyze data, and prepare reports.
- Ability to work both independently and as part of team.
- Ability to take initiative and demonstrate strong commitment to duties.
- Ability to perform ongoing needs analysis and recommend solutions to resolve concerns.
- Ability to work within a deadline-driven structure.
- Demonstrated experience in maintaining flexibility and adaptability while implementing institutional change.
- High level of integrity and honesty in maintaining confidentiality.
- Foster and promote a positive attitude and professional appearance.
- Strong attention to detail.
Preferred:
- Working knowledge of EPIC electronic medical record system. • Knowledge of University of California policies and procedures, especially regarding travel and reimbursements.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]
