Student Employment Student Assistant

Updated: May 02

Orange

1 University Dr

Expired

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19mi

Job Abstract

Be prepared to conduct I-9 e. Verification meetings via Teams or In-Person with Chapman Student new hires. The amount of I-9 “intakes” ranges from 1 to 20 per day, depending on hiring cycles. Collect and verify various hiring and personnel-related documentation. Assist with customer guidance for personnel documentation questions during and after “intake” sessions. Conduct timely background checks. Follow-up with new hires before, during, and after the I-9 processes to ensure all documentation is... more details

Student Employment Student Assistant

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Please see Special Instructions for more details.

We are hiring student workers to cover scheduling needs. We have flexible schedules, working between 8:00 am and 5:00 pm, Monday through Friday.

We will contact the final candidates to schedule an interview to meet the team.

Must have Federal Work Study Award

Due to the sensitive nature of this role, employment is contingent upon the successful completion and outcome of a criminal background check.

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33571
Job Number	SE22124

Position Information

Department or Unit Name	Student Employment Services
Position Headcount	2
Position Title	Student Employment Student Assistant
Academic Year	Academic Year 2023-24
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Vanessa Reynoso
Supervisor Email	vreynoso@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	05/01/2024
Projected End Date	12/31/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Provide general admin/office support.
Responsibilities	Be prepared to conduct I-9 eVerification meetings via Teams or In-Person with Chapman Student new hires. The amount of I-9 “intakes” ranges from 1 to 20 per day, depending on hiring cycles. Collect and verify various hiring and personnel-related documentation. Assist with customer guidance for personnel documentation questions during and after “intake” sessions. Conduct timely background checks. Follow-up with new hires before, during, and after the I-9 processes to ensure all documentation is complete. Use Chapman’s email, SMS, and Microsoft tools to communicate and follow up. Enter the updated status of each case in PeopleAdmin and help prepare Hiring Proposals. Research information for new hires, including prior employment status with Chapman, applicable school units, federal work-study amounts, and more. Learn Microsoft Bookings software for calendaring. When necessary, communicate daily, sometimes hourly, with teammates in Talent Acquisition, HRIS, Payroll, and other departments. Help with research and data projects using Excel and Word when available Help with documentation projects using Word, PowerPoint, Snipping tools, etc. Assist with Community Service and Talent Acquisition related functions as needed.
Required Qualifications	Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications	Previous office experience is a plus. Previous CU experience is a plus but not required. Great job for Freshman and Sophomores so you can keep this job throughout Chapman’s educational tenure.
Special Instructions to Applicants	We are hiring student workers to cover scheduling needs. We have flexible schedules, working between 8:00 am and 5:00 pm, Monday through Friday. We will contact the final candidates to schedule an interview to meet the team. Must have Federal Work Study Award Due to the sensitive nature of this role, employment is contingent upon the successful completion and outcome of a criminal background check.

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting
Timecard Approver	Vanessa Reynoso
Timecard Approver Email	vreynoso@chapman.edu
Timecard Approver ID	2383759
Timecard Approver PSN	00005026
Fund - Dept - Program - Project	100-1580-15800
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00004527
PSN without FWS	00004528
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	SS 2/20
Job Code	SD2A - Stud Asst II General - WC 8810
Job Family
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	05/01/2024
Close Date	12/31/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	Yes

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	Yes
Student Worker Email Prefix	HRSTU

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> Background Check

Does this position require a Background Check?

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

* What do you find appealing about this role and why do you think you'd be a great fit?
(Open Ended Question)
* When are you available to start working?
(Open Ended Question)
* Do you have federal work study?
- Yes
- No
* What is your Spring and Summer schedule? (Please note that Summer work will be in-person.)
(Open Ended Question)

Applicant Documents

Required Documents

Optional Documents

Resume

Search Terms: Student, Talent Acquisition, Assistant, Microsoft, Education

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