Job Abstract
Administration (Whittier/Downey):
This is a full-time position devoted to assisting multiple senior executives in the Administration suite. This position reports directly to the Chief of Staff, Administrative Services. He/she performs the highest level of administrative support duties in which the end result relieves senior executives of many routine and specialized tasks. The Senior Executive Assistant will support Administration executives in areas such as special projects and reports, calendar management, presentations and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed. He/she is the vital link between the executives he/she supports and those who react to and implement decisions, along with being an adjunct to the Administrative staff.
Nursing Administration:
The Executive Assistant Sr. is responsible for production of administrative and clinical materials and correspondence, coordinating day-to-day activities and other duties and projects as assigned. Performs high-level secretarial duties in an efficient and effective manner, in accordance with departmental objectives, assuring optimal secretarial services are provided to the highest level of productivity. Her/his activities contribute significantly to the smooth running of the overall department.
PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Hospital - Whittier, PIH Health Hospital - Downey and PIH Health Good Samaritan Hospital, 27 outpatient medical locations, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, women’s health, urgent care and emergency services. The organization is recognized by Watson Health as one of the nation’s Top Hospitals, and College of Healthcare Information Management Executives (CHIME) as one of the nation’s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology. PIH Health is certified as a Great Place to Work TM. For more information, visit PIHHealth.org or follow us on Facebook, Twitter, or Instagram.
Administration (Whittier/Downey):
- Strong working knowledge of computers and computer-based software.
- A high level of proficiency in all programs in the Microsoft Office suite is required.
- Advanced-level skills in PowerPoint and Excel programs, with a demonstrated track record for successfully creating presentations and reports from inception to completion with minimal direction (see “Duties and Responsibilities” for additional expectation detail).
- Must have a strong familiarity with Share Point.
- Excellent organizational skills are imperative to the success of this position.
- Attention to detail, an ability to take initiative, and an agility to work on multiple projects simultaneously are essential.
- Ability to follow-up and document key areas of concern, strong knowledge of office procedures and practices, type at 60+ words a minute, speed writing, transcription, sound understanding of filing systems, and mastery of general office skills (10-key, photocopying, basic mathematics, document formats and styles, etc.) required.
- As a representative of the senior Administrative staff, the Senior Executive Assistant must possess advanced written and verbal communications skills, with the ability to express oneself in a clear, concise manner, with all levels of staff and management across the enterprise.
Nursing Administration:
- Strong typing skills
- Strong general office skills
- Statistical data collection and presentation
- Computer skills essential with advanced knowledge of Word, Excel and PowerPoint
- Strong verbal and written communication
- Professional writing skills
- Telephone etiquette
- Medical terminology preferred
- Highly advanced organizational and independent problem-solving skills
- Customer service/focus skills
- Comfortable in managing multiple assignment and priorities
Administration (Whittier/Downey):
Required:
- Must have a minimum of five years of experience in an executive support role in a fast-paced, senior-suite office environment, ideally in a hospital/healthcare setting.
- Must be able to operate within established departmental processes in the performance of duties.
- Successful completion of high school education.
Preferred:
- Experience supporting Vice President-level and above executives and corporate Boards preferred.
- Experience with contracts management desirable.
- College education preferred.
Nursing Administration:
- High school graduate, college degree preferred
- Experience supporting senior level management preferred