Job Abstract

PLEASE NOTE: This recruitment will be open until position is filled and may close with notice.

As part of the application process, a cover letter and resume must be submitted along with a completed application.

DEFINITION

Under general direction, performs complex and varied technical, professional, and confidential work required to administer human resources programs, including recruitment, job analysis and classification, compensation, employee benefits, and employee and labor relations; performs research and analysis; provides consulting services to District departments related to all aspects of human resources programs and activities; and performs related work, as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Director of Administrative Services. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is a journey level classification responsible for performing the full range of professional human resources work in the following areas by working independently, and exercising judgment and initiative: recruitment, classification, compensation, and employee and labor relations. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

TYPICAL JOB FUNCTIONS (Illustrative Only)

The District reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and implements recruitment processes for District departments including interviewing, testing, selection, applicant screening, and new hire orientation.
• Administers the District’s group and voluntary benefits programs, including retirement, health, dental, vision, life insurance, short-term and long-term disability, Consolidated Omnibus Budget Reconciliation Act (COBRA), and leave-of-absence benefits; Responds to employee and retiree questions and concerns.
• Schedules and conducts new employee orientations; informs new employees of benefit programs, policies, and related enrollment information; provides support to new employees in completing benefit enrollment.
• Conducts District open enrollment for benefits; prepares open enrollment benefit materials and literature.
• Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed.
• Assists employees and management with the interpretation and correct application of District policies, procedures, and programs; provides advice and assistance regarding employment issues.
• Researches employee concerns; participates in or conducts personnel and workplace investigations; assists in responding to grievances and employee complaints or concerns and presents findings to the Director of Administrative Services or District Manager.
• Participates in administering classification, compensation and benefits plans; drafts and updates job descriptions and salary schedules; notifies appropriate parties of benefit changes.
• Assists in drafting personnel policies and rule changes for review by legal counsel and management.
• Coordinates performance evaluations, training, and continuing education programs.
• Investigates accident and injury claims; prepares and files safety incident reports in a timely manner.
• Evaluates workers’ compensation and unemployment insurance claims and investigations and manages case history files; recommends District’s position relative to eligibility of employees; appears at hearings as needed or coordinates District’s standing with Legal Counsel.
• Conducts administrative, or operational studies, and initiates or participates in surveys; completes research, and presents findings and recommendations as to appropriate actions.
• Initiates or assists in the preparation of correspondence, notices or communications related to programs, ordinances, rules, policies, and procedures; responds to surveys disseminated by other organizations.
• Attends conferences, seminars, and courses to maintain current knowledge of human resources and risk management programs and related practices.
• Observes and complies with all District and mandated safety rules, regulations, and protocols.
• Reviews and processes worker’s compensation claims; verifies accuracy and completion of reports and records; maintain accurate files.
• Oversees background check process for new hires; processes pre-employment physical and drug examination paperwork.
• Establishes and maintains working and official employee files.
• Responds to employee and retiree questions and complaints, and may interface with medical insurance providers and insurance representatives.
• Processes Personnel Action Forms (PAF’s) involving terminations, resignations, promotions, and retirements; completes and submits unemployment insurance claims.
• Performs other duties as assigned.

Education and Experience

Bachelor’s degree in human resources, business or public administration, or related field; AND three (3) years of increasingly responsible human resources program experience. Public sector human resources experience and familiarity with payroll practices and NeoGov is highly desirable.

Candidates possessing an equivalent combination of qualifying work experience and education as described above will be considered.

Licenses and Certificates

Possession of, or ability to obtain, a valid California driver’s license by time of appointment. Must be insurable with the District’s insurance carrier.

Knowledge of:

• Principles, practices and techniques of public human resources administration, including recruitment and selection, equal employment, classification, compensation, benefits administration and employee and labor relations.
• Principles, practices, and techniques related to workers’ compensation and liability claim processing and administration.
• Recent and on-going developments, current literature, and sources of information related to assigned programs and services.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record-keeping principles and procedures.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform a variety of professional duties in support of diverse human resource program areas.
• Coordinate and administer claims programs.
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
• Conduct research and prepare findings.
• Maintain confidentiality.
• Compile information and prepare reports.
• Establish and maintain a variety of confidential filing, record-keeping, and tracking systems.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Maintain confidentiality of sensitive personal information of employees, former employees, and other matters affecting employee relations.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and to operate a motor vehicle to visit various District and meeting sites; and hearing and speech to communicate in person and over the telephone.. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

BACKGROUND CHECK AND POST-OFFER PHYSICAL EXAMINATION

Qualifying persons must complete a background check. A medical doctor must certify that a candidate is physically able to perform the duties of the position and is free of illegal substances as determined by a drug screen. A medical doctor and/or laboratory designated by the District shall perform the post-offer physical examination and drug screen and the District shall pay all costs.

THIS ORGANIZATION PARTICIPATES IN E-VERIFY

The San Gabriel Valley Mosquito and Vector Control District participates in E-Verify and will provide the federal government with an employee's Form I-9 information to confirm that they are authorized to work in the U.S. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In accordance, the District will provide the U.S. Citizenship and Immigration Services and, if necessary, the Department of Homeland Security and Social Security Administration, with information from each employee's Form I-9 to confirm work authorization. For additional information regarding E-Verify, the Federal Government's online employment eligibility verification system, please visit www.dhs.gov/e-verify.