Crystal Stairs is seeking a Lead Family Services Specialist with some supervisory experience to assist the Enrollment Program Manager and Supervisors in delivering the programs and services available to eligible families under the California subsidized child care programs. In this important role, you will determine eligibility and process enrollment and the initial certification of families qualified for subsidized childcare. You will also monitor cases for program compliance, as well as conduct... more details
Crystal Stairs, Inc.
Improving the Lives of Families through
Child Care Services, Research, and Advocacy
Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.
Enrollments - Lead Family Services Specialist
What We're Looking For:
Crystal Stairs is seeking a Lead Family Services Specialist with some supervisory experience to assist the Enrollment Program Manager and Supervisors in delivering the programs and services available to eligible families under the California subsidized child care programs. In this important role, you will determine eligibility and process enrollment and the initial certification of families qualified for subsidized childcare. You will also monitor cases for program compliance, as well as conduct quality assurance reviews of client records and assist supervisors in identifying work flows and processes for improvement and efficiency. All duties and responsibilities are performed in accordance with pertinent contractual obligations and meet Agency, state and federal program requirements. Lead Family Services Specialist includes the delivery of quality services in the following areas:
- Determine eligibility, process family enrollment and complete the initial certification of families qualified for subsidized childcare within designated time frames.
- Monitor cases for program compliance and ensure documentation is accurate, appropriate and complete. Authorize families for childcare services according to agency policies within the established timelines.
- Conduct quality assurance reviews of client records.
- Assist Supervisor in the formatting, researching and reconciliation of exception reports.
- Assist Supervisor in identifying work flows and processes or any other areas for improvement, and help create solutions (e.g. improved processes, etc.) to gain efficiency and maximize quality of service.
- Research and document complaints and monitor solutions.
- Provide leadership role in special projects; organize activities and monitor progress.
- Provide back-up support to staff as needed and assist management in the area of staff development, improved workflow, team performance, team building, goal accomplishment, etc.
- Investigate and assist in the resolution of difficult and problem cases; handle Appeals and State Hearings.
- Help with the curriculum development for ongoing Program Staff Training as well as help train new and existing staff on new policies and procedures.
- Acts as a liaison between parents, providers, government agencies and CSI or between parents/providers and other internal departments within CSI (Claims, Provider Services, etc.)
- Assist in developing policies and procedures to meet state and federal program requirements by providing input.
- Review cases for discrepancies that may point to possible fraud.
- Participate in work groups, committees and ad hoc groups.
- Meet assigned specific performance standards for the respective unit and/or department. Perform other duties as assigned by Supervisor.
EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:
- Experience working with families receiving subsidized childcare or other social support services.
- Bachelor of Science/Arts degree from an accredited university or equivalent. Related work experience in case management/human services/client/vendor management/child development may be substituted for college degree.
- Supervisory experience preferred.
- Must have excellent communication and customer relations skills.
- Requires analytical and problem solving abilities.
- Requires considerable accuracy and ability to produce in a timely manner.
- Must be flexible and able to multi-task while working in a collaborative, team environment with a positive attitude.
- Must have ability to work with diverse groups.
- Requires the exercise of some independent judgment and discretion in analyzing facts and circumstances and in the determination of actions to be taken within the limits of standard practice. Involves application of broad knowledge of contract funding terms and CSI policies and procedures.
- Perform other duties and special projects as assigned.
- Ability to quickly learn County, State and Federal provider (parent) contract requirements for Alternative Payment and Child Care Subsidy Programs. Ability to demonstrate proficiency with GEARS, etc.
Total Package of Benefits
- Medical/ Dental/ Vision - Agency Paid for 2022!
- 401k Matching Options
- Flex Spending
- Pre-paid Legal Services
- Sick and Vacation Time
- Paid Holidays and Winter Break
- Opportunity for Growth and Development
- Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM
Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.
Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration.
For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org
