Job Abstract

The Event Operations Student Assistant will assist with 25 Live, data entry, and other clerical duties. This position will also assist with events, including but not limited to creating diagrams, checking set-ups, completing event reports, and providing on-site event support. Required Qualifications Ability to learn support process. Familiarity with Microsoft Office Suite. Must be organized, detail-orientated, and a team player. Desired Qualifications Event experience.... more details

Event Operations Office and Event Assistant

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Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/34040
Job Number	SE34424

Position Information

Department or Unit Name	Event Scheduling Services
Position Headcount	1
Position Title	Event Operations Office and Event Assistant
Academic Year	Summer 2024
Term or Semester	Summer
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Sonya Hall
Supervisor Email	shernand@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	06/03/2024
Projected End Date	08/25/2024
Average number of hours per week	Up to 10 Hrs

Position Summary Information

Job Description Summary	The Event Operations Student Assistant will assist the Event Operations department with office tasks and event support.
Responsibilities	The Event Operations Student Assistant will assist with 25Live, data entry, and other clerical duties. This position will also assist with events, including but not limited to creating diagrams, checking set-ups, completing event reports, and providing on-site event support.
Required Qualifications	Ability to learn support process. Familiarity with Microsoft Office Suite. Must be organized, detail-orientated, and a team player.
Desired Qualifications	Event experience.
Special Instructions to Applicants

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting	Sonya Hall
Timecard Approver	Sonya Hall
Timecard Approver Email	shernand@chapman.edu
Timecard Approver ID	0250707
Timecard Approver PSN	00000115
Fund - Dept - Program - Project	100-2284-22840
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00002947
PSN without FWS	00002948
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	Md 4/30/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	04/30/2024
Close Date	05/31/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	Yes

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	No

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	Yes
Student Worker Email Prefix	eostu

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

Apply with Chapman University

Search Terms: Event, Operations, Office, Assistant, Operation

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