Job Abstract

The Student Guggenheim Gallery Assistant is pivotal in maintaining essential gallery operations, including supervising exhibitions, managing events, and engaging visitors. This role involves keeping the gallery spaces clean and organized and supporting the Director and Coordinator with exhibition installations and related public relations activities. Assistants are tasked with the setup and breakdown of exhibitions, conducting gallery tours, and managing scheduling for various groups including s... more details

Student Guggenheim Gallery Assistant

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Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33976
Job Number	SE32524

Position Information

Department or Unit Name	Guggenheim Gallery
Position Headcount	6
Position Title	Student Guggenheim Gallery Assistant
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00-$20.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Marcus Herse
Supervisor Email	herse@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	08/26/2024
Projected End Date	05/25/2025
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	General Responsibilities: The Student Guggenheim Gallery Assistant is pivotal in maintaining essential gallery operations, including supervising exhibitions, managing events, and engaging visitors. This role involves keeping the gallery spaces clean and organized and supporting the Director and Coordinator with exhibition installations and related public relations activities. Assistants are tasked with the setup and breakdown of exhibitions, conducting gallery tours, and managing scheduling for various groups including students, faculty, and external guests. They are also responsible for handling artwork logistics such as packing and storage, maintaining detailed records of gallery inventory and condition reports, and ensuring the operational efficiency of storage and supply areas.
Responsibilities	* Specific Duties* : While all Student Gallery Assistants will share the core responsibilities outlined, we are seeking candidates who can specialize in one of the following areas, bringing a focused skill set to enhance their specific duties. In your application please : Admin: Besides managing general duties, the admin organizes the schedule for student workers, schedules supervision for all curated and student shows, and manages the scheduling of installation and de-installation processes. This role is also responsible for handling inventory and equipment checkouts. Social Media Specialist: Alongside overseeing general tasks, the Social Media Specialist handles all general tasks along with the professional management of the gallery’s Instagram account. This includes account growth, post preparation, and long-term scheduling of Instagram programming. They also update and manage digital content across the gallery’s broader social media presence and website. Photographer: In addition to general responsibilities, the Photographer is responsible for capturing high-quality images of exhibitions and events, performing image corrections, and maintaining a cohesive visual documentation of gallery activities. Designer: The Designer fulfills all general responsibilities and takes on additional tasks such as designing invites, posters, flyers, and banners. This role is crucial in developing and maintaining the public appearance of the gallery.
Required Qualifications	Required Qualifications: Candidates should have an independent and collaborative work style, with the ability to follow detailed instructions. Strong organizational and event planning skills are essential. An interest in contemporary art and proficiency in Photoshop, InDesign, and social media platforms will be beneficial for this role.
Desired Qualifications	Desired Qualifications: Candidates should be capable of managing multiple tasks efficiently and have strong communication skills. Experience with art handling and basic digital media software is advantageous. Prior involvement in a gallery or museum, particularly in public engagement roles, would be helpful. An understanding of current art trends and basic problem-solving skills are also valued to support the gallery’s operations and improve visitor interactions.
Special Instructions to Applicants

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting
Timecard Approver	Marcus Herse
Timecard Approver Email	herse@chapman.edu
Timecard Approver ID	1793827
Timecard Approver PSN	00000742
Fund - Dept - Program - Project	100-3802-38030
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503015-Work Study
PSN with FWS	00001965
PSN without FWS	00005667
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 4/30/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	04/30/2024
Close Date	05/31/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	No

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	No
Student Worker Email Prefix

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Cover Letter
Curriculum Vitae

Optional Documents

Resume

Apply with Chapman University

Search Terms: Gallery, Assistant, Student, Social Media, Operations

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