Job Abstract

We are seeking to hire an HR Generalist to support our HR/Payroll team. The main administrative duties include maintaining personnel records, managing HR documents and benefits (e.g. employment records, reports, benefit forms and changes, status changes, and onboarding guides) and updating internal databases. This role encompasses juggling various administrative tasks in a timely manner. Ultimately, the person in this role should be able to ensure our HR/Payroll department supports our employees while conforming to labor laws. The person in this role must have CA labor law experience with managing protected leaves, benefits and HR related matters; primarily in CA and various other states.

· Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

· Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

· Manages all aspects of benefits administration; understands compliance regulations of CFRA/FMLA/ADA/PDL leave management and the engagement process.

· Conducts background checks and employee eligibility verifications.

· Implements new hire orientation, updates all related material and employee engagement programs.

· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; supports disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.

· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate team members.

· Processes and files HR changes and HR Administrative tasks.

· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

· Creates employee surveys and collaborates with the workforce to build morale and support change management.

· Create regular reports on HR metrics, such as turnover rates, retention rates, and more as needed.

· Process termination packages and coordinate and manage the exit interview process.

· Assist Payroll Manager by providing them with up-to-date information on all employees including new hire information, sick leaves, leaves of absence, benefit enrollment and changes; assist with payroll, timekeeping, payroll changes, billing, etc.

· Performs other duties as assigned.

· Excellent verbal and written communication skills.

· Excellent interpersonal, negotiation, and conflict resolution skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to prioritize tasks and to delegate them when appropriate.

· Ability to act with integrity, professionalism, and confidentiality.

· Thorough knowledge of employment-related laws and regulations.

· Proficient with Microsoft Office Suite or related software.

· Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

· Understands confidentiality and professional conduct in the workplace.

· Bachelor’s degree in Human Resources, Business Administration, or related field required.

· At least five years of human resource generalist experience.

· HR management experience a plus.

· Experience working with payroll teams is a must.

· SHRM-CP a plus.

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 5 pounds at times.

· Must be able to access and navigate each department at the organization’s facilities.