| Position Type | Support Staff |
| Classification Title | College Support Services |
| Position Title | Gifts and Records Associate |
| Position Number | O00495 |
| Pay Grade Level | CSS 9 |
| Salary | $20 - $24 per hour |
| Department | Advancement Operations |
| Posting Number | S 121301295 |
| Full or Part Time | Full Time |
| Number of Months | |
| Position End Date | |
| FTE | 1 |
| Work Schedule | |
| Basic Function | To provide support to the Gifts and Records Team. |
| Essential Job Functions | - Utilizes Advancement’s Constituent Record Management system (Raiser’s Edge NXT) to maintain accurate and up-to-date information on all constituents, including biographical information, gift data, and other information as necessary.
- In coordination with the Data Management Coordinator and Assistant Director of Gifts and Records Administration, create, maintain, and regularly update all procedural documentation for the Gifts and Records Office.
- Create and maintain processes for matching gift data, including recording matching gifts on the individual and corporate records; paying off matching gifts; identifying and recording accurate corporate mailing addresses for matching gift applications; maintaining or updating matching gift program guidelines for each company; recording or updating employment data for eligible donors.
- Contributes to the successful completion of large-scale data-cleaning projects.
- Oversees the process of gift receipting, including creation, accuracy, updating necessary language, and approvals.
- Helps with mail and checks, including in office deposits.
- Responsible for maintaining gift-related data and documentation, including transaction records, donor agreements, and other records. Ensures the appropriate storage and archiving of gift-related records, per policy.
- Provides timely and accurate responses to donors and internal constituents by monitoring multiple email accounts, answering phone calls, and providing in-office assistance.
- Serve as a subject matter expert to gift officers specific to questions regarding gifts and asset transfers.
- Assists the Senior Associate Director with reports for outstanding pledge payments.
- Stay current in Development Operations, including federal privacy regulations, IRS guidelines, and CASE standards.
- Must be able to work evenings, weekends, and holidays as needed.
- Perform other related duties as assigned or requested.
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| Minimum Qualifications | - Be comfortable working with computers, scanners, databases, and related hardware/software.
- Experience with Microsoft Office and Google Suite.
- Have a high school degree or equivalent.
- Knowledge of electronic spreadsheets, databases, and word-processing tools.
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| Preferred Qualifications | - Have a high school degree or equivalent.
- Knowledge of electronic spreadsheets, databases, and word-processing tools.
- 2+ years of office administration experience.
- Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.
- Be comfortable working with computers, scanners, databases, and related hardware/software.
- Experience with Microsoft Office and Google Suite.
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| Physical Demands | Typical office work. Sitting, bending, standing. |
| Contact(s) | |
| Contact Phone/Extension | |
| Contact Email | |
| Open Date | |
| Close Date | |
| Open Until Filled | No |
| Special Instructions to Applicants | |
| Additional Information | |
| Denison University Background Check Statement | The final candidate will undergo a background check as a conditional offer of employment. |
| Denison University EEO Statement | Denison University is an Equal Opportunity Employer. To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at HR@denison.edu.
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