Job Abstract

• 100% covered medical insurance premiums for you and your family
• Employees' children are eligible to attend SMMUSD schools
• PERS (retirement pension)
• 13 paid vacation days (annual)
• Up to 17 paid holidays
• 12 paid sick days (annual)

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

JOB DUTIES:

• Handle formal bid processes for complex projects including a prequalification process, if appropriate; assist in preparing bid openings and bid results
• Prepare and process bid specifications and contracts; receive bids and price quotes and evaluate according to established criteria; record bid events and verifies vendor compliance with bid requirements and restrictions
• Handle bids for sale of surplus property, which entails preparing bid for advertisement, completing bid forms, and notifying the highest bidders as to the items they are awarded
• Prepare and process construction and service contracts
• Manage/monitor leases, contracts and licenses for renewal or expiration; renew as appropriate
• Meet with vendors regarding new merchandise and sources of supply
• Review requisitions, purchase orders and bids for conformance and compliance with established standards and regulations; obtain necessary information from District personnel to complete documentation
• Compose correspondence and design and revise forms
• Prepare and maintain a variety of logs, contracts, files and records relating to requisitions, inventory, vendors and other purchasing-related issues; prepare periodic and special reports as needed; enter and retrieve data using a computer terminal and assigned software
• Award bids and quotations and prepare purchase orders
• Coordinate the transfer of surplus or unused supplies and equipment between departments, as needed, and the sale of all supplies and equipment
• Acts as a lead by guiding, training, assigning, scheduling, and monitoring the work of professional and technical staff
• Perform related duties as assigned

• Principles and practices of competitive bidding
• Principles and practices of procurement and material management
• Codes, regulations, and laws pertaining to purchasing and contract management
• Principles and practices of basic accounting
• Principles and practices of recordkeeping and maintaining documentation
• Word processing, spreadsheet, and presentation software

• Professional & Technical Expertise – Applying technical subject matter to the job
• Using Technology – Working with electronic hardware and software applications
• Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
• Fact Finding – Obtaining facts and data pertaining to an issue or question
• Self-Management – Showing personal organization, self-discipline, and dependability
• Customer Focus – Attending to the needs and expectation of customers
• Teamwork – Collaborating with others to achieve shared goals
• Attention to Detail – Focusing on the details of work content, work steps, and final work products
• Critical Thinking – Analytically and logically evaluating information, propositions, and claims
• Informing – Proactively obtaining and sharing information

SUPERVISION:
General supervision is received from the Director, Purchasing. Responsibilities include providing lead direction to technical and clerical staff. No supervision of other staff is exercised.

WORKING CONDITIONS:
ENVIRONMENT:
This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Some work is performed off-site visiting vendors and District facilities.

PHYSICAL DEMANDS:
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Physical demands include standing, kneeling, crouching, bending, reaching, grasping, lifting, pushing and pulling boxes of files and/or equipment weighing up to twenty (20) lbs.

THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.

THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

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