Under administrative direction, oversees business operations related to bonds and construction within the Facility Services Division by managing budgets, ensuring compliance of financial systems and contracts, and supervising staff. MINIMUM QUALIFICATIONSEDUCATION:Bachelor's degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation associat... more details
BASIC FUNCTION AND QUALIFICATIONS
Benefits Include:
Options to pay $0 for medical insurance coverage for you and your family
Employees' children are eligible to attend SMMUSD schools
PERS (retirement pension)
24 paid vacation days (annual)
Up to 17paid holidays
13 paid sick days (annual)
Educational degree stipends
BASIC FUNCTION
Under administrative direction, oversees business operations related to bonds and construction within the Facility Services Division by managing budgets, ensuring compliance of financial systems and contracts, and supervising staff.
MINIMUM QUALIFICATIONS EDUCATION: Bachelor's degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation association, as recognized by the Council for Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.
EXPERIENCE: Three (3) years of experience managing business operations, including preparing budgets, reconciling accounts, and monitoring for compliance, including one (1) year of supervisory experience. Supervisory experience may be, but need not be, acquired concurrently.
ADDITIONAL REQUIREMENTS/INFORMATION:
A valid California Driver License and availability of private transportation or ability to obtain transportation between job sites is required
Certifications, college coursework, and/or work experience in fields related to construction management or architecture is highly desirable
Experience working with capital improvement projects is highly desirable
Experience working within a public agency is highly desirable
REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
REPRESENTATIVE DUTIES
Plans, monitors, and tracks expenditures and budgets related to construction and facilities improvement projects
Establishes fiscal and compliance goals, objectives, standards, and specifications for construction and facilities improvement projects
Recommends, develops, implements, and evaluates policies, procedures, and practices related to bonds and financial activities compliance
Coordinates and prepares financial statements, projections, analyses, studies, and other related reports for District use and county, state, and/or federal reporting requirements
Drafts and reviews contracts to ensure compliance with legal and procedural requirements
Reviews and evaluates various fiscal data, records, and reports for accuracy to ensure compliance with legal and procedural requirements
Researches and interprets applicable laws, codes, rules, and regulations in order to evaluate impact they will have on existing policies, procedures, and practices
Provides support and guidance to District staff by identifying and investigating errors, answering questions, and providing guidance on meeting requirements
Serves as liaison between District and external fiscal reporting agencies by providing requested material and addressing questions related to adherence of laws, rules, regulations, and procedures
Participates in conferences, hearings, Board meetings, workshops and committees including, but not limited to, Citizens Bond Oversight Committee and Facility District Advisory Committees
Develops and revises guides, manuals, and related documents
Selects, trains, evaluates, and supervises staff
Performs related duties as assigned
NOTE: The statements listed above are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.
JOB REQUIREMENTS
KNOWLEDGE:
Principles and practices of accounting, auditing, and financial forecasting within a public agency
Federal, state and local laws pertaining to accounting practices, procedures, and reporting requirements within a public agency
Principles of facilities design, construction, and engineering
Principles and practices of facilities maintenance and operations
Principles, practices, terminology, and trends of enterprise financial management systems
Principles and terminology of employment laws, codes, and regulations
Principles and practices of employee supervision and evaluation
Codes, regulations, and laws pertaining to purchasing and contract management
Principles and practices of recordkeeping and maintaining documentation
Principles, practices, terminology, and trends of bond financing
CORE COMPETENCIES:
Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative or qualitative data
Attention to Detail - Focusing on the details of work content, work steps, and final work products
Business Process Analysis - Defining, assessing, and improving operational processes and workflow
Customer Focus - Attending to the needs and expectation of customers
Industry Monitoring - Grasping the external political, economic, competitive, and social factors affecting the industry
Informing – Proactively obtaining and sharing information
Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
Negotiating - Reaching mutually satisfying agreements and compromises
Professional & Technical Expertise – Applying technical subject matter to the job
Project Management - Ensuring that projects are on-time, on-budget, and achieve their objectives
Self-Management – Showing personal organization, self-discipline, and dependability
Teamwork – Collaborating with others to achieve shared goals
SUPERVISION AND WORKING CONDITIONS
SUPERVISION Administrative direction is received from the Chief Operations Officer. Supervision is exercised over office, technical, and business service staff.
WORKING CONDITIONS
ENVIRONMENT: The work involves moderate risks or discomforts that require special safety precautions. Will be temporarily exposed to outdoor weather conditions when moving between buildings and sites. Will be temporarily exposed to irritants such as dust while at a construction site. Frequently works in an indoor, climate-controlled environment. Requires frequent travel by car.
PHYSICAL DEMANDS: The work requires some physical exertion. Remains in a stationary position to perform desk work. Exchanges information in large group settings. Uses hands, wrists, and fingers repetitively to type and operate office equipment. Rotates the head right or left from a neutral position to review work materials. Uses near visual acuity at 20 inches or less to review work materials and operate a computer. Uses far visual acuity at 20 feet or more to observe construction and maintenance. Walks between areas of an office, school site, or facility to observe the environment. May walk across uneven surfaces.
SELECTION PROCEDURES
THE APPLICATION PROCESS: To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
THE EXAMINATION PROCESS: For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
EXAMINATION PROTESTS: Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
ACCOMMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.
ESTABLISHMENT OF ELIGIBILITY LIST: This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.
ADVANCED STEP PLACEMENT: Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.
HOW YOU WILL HEAR FROM US: All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
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