Description
Upcoming Increases:
5% increase on June 21, 2024
5% increase on June 20, 2025
In addition to the upcoming increases, the City of Anaheim provides excellent compensation, benefits, compressed work schedule (9/80), and remote work policy.
The City of Anaheim Human Resources Department seeks a positive and highly motivated Administrative Analyst or Senior Administrative Analyst to manage and coordinate the activities and operations of the Human Resources Department. This position will develop and manage the department budget, develop financial data and reports, and play an essential role on the Human Resources Management team, working collaboratively with all divisions. The ideal candidate will be a collaborator with strong project management skills and is a results-oriented professional providing value-added service. Strong interpersonal skills (verbal and writing), professional ethics, integrity, and commitment to supporting the City and Department’s mission, vision and values is critical.
DISTINGUISHING CHARACTERISTICS
Administrative Analyst
Salary range: $82,870 - $124,306
Two years of increasingly responsible journey level professional administrative and management analysis experience preferably within a local government environment supplemented by a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment.
Senior Administrative Analyst
Salary range: $95,932 - $143,898
Three years of increasingly responsible journey level professional administrative and management analysis experience within a local government environment supplemented by a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment.
Note: The Human Resources Department has discretion to appoint at either level depending on the level of experience, qualifications, and skills.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Develop and manage the department annual budget using the City’s budgeting system and other department and/or accounting systems; coordinate and assist Divisions with all budgetary and financial transactions, forecast, research, prepare, and present budget submission; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; authorize expenditures based on funding availability; monitor monthly status; communicate financial status with management staff.
Prepare and present staff reports and other correspondence as appropriate and necessary.
Evaluate assigned programs and review policies, procedures, and methods used relative to effective utilization of resources and achievement of goals; formulates, recommends, and/or implements action for program improvement.
Perform research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.
Manage and participate in the design, production, and distribution of promotional, marketing, outreach, and information materials, communications, and presentations; create press releases; serve as media contact for assigned programs.
Perform the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, and consultants. Track and ensure work is performed in compliance with contracts and agreements.
Prepare, manage, select and collaborate with division managers in developing specifications, scope of work documents, insurance compliance documents, and request for proposals.
Coordinate and represent the department on various program/project activities with with internal and external stakeholders; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment.
Ensure that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations.
Plan and coordinate a department’s Legislative Program; conduct extensive research and analyses for pending federal and state legislation; design legislative action plans and present to the management staff for review and final recommendation; implement approved legislative action plans.
Act as the City’s representative and liaison with various federal, state, and local public agencies and with business, professional and community organizations.
Attend and participate in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise.
May select, train, motivate and evaluate assigned staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies; recommend and implement discipline and termination procedures.
May direct, coordinate, and review the work plan for assigned staff; identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Provide assistance to the Human Resources Director and Deputy Human Resources Director; conduct a variety of organizational and operational studies. Recommend modification to policies and procedures as appropriate.
Participate in and provide direct assistance, as assigned, to department divisions (employee and labor relations, risk management, benefits, recruitment, and organizational development and training).
Perform related duties as required.
Qualifications
Experience and Education:
Administrative Analyst: Two years of increasingly responsible journey level professional administrative and management analysis experience preferably within a local government environment supplemented by a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Senior Administrative Analyst: Three years of increasingly responsible journey level professional administrative and management analysis experience within a local government environment supplemented by a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge of:
- Principles and practices of public administration; organization and operation of municipal government.
- Project management and program development and administration; advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
- Principles and applications of critical thinking and analysis; techniques and formulate for administrative, financial, and comparative analyses.
- Report preparation, and presentation; recent developments, research methods, sources of information related to assigned programs and service areas.
- Advanced principles and practices of budget preparation and administration, finance and accounting systems and procurement processes, including contract negotiation and monitoring.
- Proficiency in Microsoft 365-Excel, Word, Power Point, Project Manager, One Note, Teams.
Ability to:
- Multi-task and meet deadlines, plan, organize, direct, coordinate, and evaluate programs, projects, events, or technical area; oversee and participate in the development and administration of program goals, objectives, and procedures.
- Understand, interpret and apply various federal, state, and city and department policies, laws, regulations , and memoranda of understanding, to ensure compliance and provide recommendations.
- Develop recommendations for problematic areas, process improvement, implement and monitor changes.
- Prepare clear and concise technical, administrative, financial reports and City Council staff reports.
- Research, negotiate, manage, and monitor contracts and agreements.
- Coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner.
- Establish and maintain effective working relationships with department division managers and HR executive team
- Active listening, sound judgment and decision making, complex problem solving, and idea generation and reasoning abilities.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted until Monday, May 13, 2024 at 5:00 p.m. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process may consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
