Job Abstract

THE HUNTINGTON BEACH POLICE DEPARTMENT is seeking qualified candidates who are skilled in the principles of grant administration and law enforcement contracts. The ideal candidate will have a bachelor's degree and two (2) years of professional-level management analyst experience, or a master's degree and one (1) year professional-level management experience, working within a municipal or other public sector agency . They will display strong interpersonal skills and the ability to work with various levels of professional staff including sworn and civilian staff.

JOB SUMMARY
Under general direction, performs a variety of professional level research, administrative, and analytical duties in support of assigned department.

SUPERVISION RECEIVED AND EXERCISED
Reports to: Manager or as designated by Department Head

DISTINGUISHING CHARACTERISTICS
Management Analyst is the journey-level classification in the Management Analyst series. Positions assigned to this class require knowledge of the profession’s generally accepted principles, theories, and best practices to perform assigned work.

• Performs a variety of professional analyses, studies, and research projects including those regarding budget, finance, and operating issues
• Identifies issues; collects data; analyzes alternatives and makes recommendations
• Prepares and presents reports
• Serves as team member when assigned to special projects
• Assists with the development of policies and procedures
• Participates in program implementation and monitoring activities
• Provides assistance in developing department budget
• Collects and analyzes financial data; reviews and analyzes budget requests
• Creates data tracking and reporting systems
• Assists in the preparation of fiscal impact and other special financial analyses
• Participates in research, evaluation, and negotiation of proposed contractual obligations and agreements
• Analyzes federal, state, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives; ensures departmental compliance;
• Coordinates assigned activities with other City departments, divisions, units, boards, committees, task forces, external organizations, and the general public
• Responds to and resolves inquiries and complaints
• Attends and participates in professional group meetings
• Stays abreast of new trends and innovations in assigned field
• Creates and uses spreadsheets, databases, and other personal computer software to develop and maintain departmental management information systems
• Works various hours, including nights and weekends, as deemed necessary by manager/supervisor, to conform with changing priorities and meet deadlines
• Reports to work as scheduled; maintains satisfactory attendance record
• Performs other related work as assigned

Knowledge of:

• Principles and practices of public administration
• Pertinent Federal, State, and local codes, laws, and regulations
• Principles of budget preparation and administration and grant application and administration
• Principles and practices of program development and administration, contract negotiation, preparation, and monitoring
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of assignment
• Methods and techniques of research, analysis, and statistical and analytical report preparation
• English usage, spelling, grammar, and punctuation
• Principles and practices of customer service, public relations, public information, and program education and promotion
• Principles and procedures of financial record keeping and reporting
• Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications

• Perform professional level administrative support duties involving the use of independent judgment and personal initiative
• Organize, coordinate, and prioritize activities to meet established dead lines;
• Participate in the development and implementation of goals, objectives, and procedures for assigned areas
• Participate in budget preparation and administration for assigned areas
• Interpret and apply administrative rules and departmental policies and procedures
• Prepare clear and concise administrative and financial reports
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Understand the organization and operation of the assigned area as necessary to assume assigned responsibilities
• Operate a variety of office equipment including computers and associated business software applications
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective relationships with those contacted in the course of work
• Conduct business offsite and travel to various locations within a reasonable timeframe

• An official on-line application must be completed in its entirety. Incomplete applications will not be accepted.
• Applications must be received on-line by the closing date and time. Late applications will not be accepted.
• Please note not all candidates may be invited to participate in every step of the testing process.
• Applicants meeting the minimum qualifications and best meeting the needs of the department will be invited to an oral board exam (weighted 100%).
• Successful candidates will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
• Candidates selected to move forward in the process will be invited to attend an in-person interview with the hiring manager.
• Candidates considered for hire must undergo a comprehensive background investigation, which includes (but is not limited to) LiveScan fingerprinting, polygraph exam, credit check, reference/employer checks, DOJ and FBI checks, etc.
• Upon a conditional offer of employment, a pre-placement medical evaluation and drug screening must be completed with acceptable results.
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

PLEASE NOTE: Our primary means of communication with applicants/candidates is sent via email; therefore, please include a valid email address on your application.

The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds).

Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

COMMON DISQUALIFIERS - Civilian
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time want to screen yourself and withdraw prior to starting the recruitment process.

Illegal use or possession of drugs
The following examples of illegal drug use or possession will be considered automatic disqualifiers for applicants, with no exceptions:

• Any adult use or possession of a drug classified as a hallucinogenic within three years prior to application for employment.
• Any other illegal adult use or possession of a drug not mentioned above (including cocaine) within three years prior to application for employment.
• Any illegal adult use or possession of a drug while employed in any law enforcement capacity, military police, or as a student enrolled in college accredited courses related to the criminal justice field.
• Any adult manufacture or cultivation of a drug or illegal substance.
• Failure to divulge to the Department any information about personal illegal use or possession of drugs.
• Any drug test of the applicant, during the course of the hiring process, where illegal drugs are detected.
• The following examples of illegal drug use or possession will be considered in relationship to the overall background of that individual and may result in disqualification:
  • Any illegal use or possession of a drug as a juvenile.
  • Any illegal adult use or possession of a drug that does not meet the criteria of the automatic disqualifiers specified above (e.g., cocaine use longer than three years.)
  • Any illegal or unauthorized use of prescription medications.

• Receipt of three or more moving violations (or any single violation of a potential life threatening violation, such as reckless driving, speed contest, suspect of a pursuit, etc.) within three years prior to application. Moving violations for which there is a factual finding of innocence shall not be included.
• Involvement as a driver in two or more chargeable (at fault) collisions within three years prior to date of application.
• A conviction for driving under the influence of alcohol and/or drugs within three years prior to application or any two convictions for driving under the influence of alcohol and/or drugs.

• Conviction of any criminal offense classified as a misdemeanor under California law within three years prior to application.
• Conviction for two or more misdemeanor offenses under California law as an adult.
• Conviction of any offense classified as a misdemeanor under California law while employed as a peace officer (including military police officers.)
• Admission(s) of having committed any act amounting to a felony (including felony-misdemeanor offenses) under California law, as an adult, within five years prior to application or while employed as a peace officer (including military police officers.)
• Admission(s) of administrative conviction of any act while employed as a peace officer (including military police officers) involving lying, falsification of any official report or document, or theft.
• Admission(s) of any act of domestic violence as defined by law, committed as an adult.
• Admission(s) of any criminal act, whether misdemeanor or felony, committed against children including but not limited to: molesting or annoying children, child abduction, child abuse, lewd and lascivious acts with a child, or indecent exposure. Acts of consensual unlawful intercourse accomplished between two minors shall not be included, unless more than four years difference in age existed at the time of the acts.
• Having any outstanding warrant of arrest at time of application.
• Conviction of a felony under Federal or California Law.

• Any material misstatement of fact or significant admission/omission during the application or background process may be disqualifying, including inconsistent statements made during the initial background interview (Personal History Statement or Supplemental Questionnaire) or polygraph examination or discrepancies between this background investigation and other investigations conducted by other law enforcement agencies.
• Any forgery, alteration, or intentional omission of material facts on an official employment application document or sustained episodes of academic cheating.

• Employees shall not visibly display markings on the following body parts/areas:
  • Head, neck, ears, mouth, scalp, face, hands (exception: wedding band tattoo on ring finger)
• Markings detrimental to good order are prohibited from visibility. Inappropriate markings are not permitted to be visible including but not limited to, imagery depicting racial, sexual, discriminatory, gang related, violence, obscene language or any offensive, demeaning to persons of ordinary sensibilities or considered racist or sexist.
• Markings are prohibited from being displayed during the following:
  • court testimony, depositions, school presentations, formal community meetings, funerals
• This policy also does not apply to Police Recruits while they are attending a Police Academy or participating in Academy sponsored functions. The policy will apply to Police Recruits while they are performing any official duty, in uniform, outside of the Police Academy.

• Body piercing or alteration to any area of the body visible in any authorized uniform or attire that is a deviation from normal anatomical features and which is not medically required is prohibited. Such body alteration includes, but is not limited to:
  • Tongue splitting or piercing.
  • The complete or transdermal implantation of any material other than hair replacement.
  • Abnormal shaping of the ears, eyes, nose or teeth.
  • Branding or scarification.

• Having been disciplined by any employer (including military) as an adult for abuse of leave, gross insubordination, dereliction of duty , or persistent failure to follow established policies and regulations.
• Having been involuntarily dismissed (for any reason other than layoff) from two or more employers as an adult.
• Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement.
• Having undergone personal bankruptcy more than once, having current financial obligations for which legal judgments have not been satisfied, currently having wages garnished, or any other history of financial instability.
• Uttering any epithet derogatory of another person's race, religion, gender, national origin or sexual orientation.
• Having been disciplined by any employer as an adult for fighting in the workplace.