Job Abstract

1. Serves as the Secretary to the Board of Trustees.
2. Ensures effective operations of the Board Office staff by planning, directing, and coordinating activities that provide support to the Board's public meetings, legislative processes, communications, and custody of public records.
3. Develops, consults, and supervises preparation and distribution of Board meeting agendas, schedules, and documents. Consults with the Board President and Chancellor, authorizes, and ensures that all documents are finalized and distributed for public view on a timely basis.
4. Ensures that staff assisting with and facilitating agenda preparation, communications, and public proceedings, comply with the provisions of the Brown Act. Meets and consults with the Board officers, Chancellor, and other executives to support these processes as needed.
5. Manages all preparations for Board meetings, including regular, committee, ad hoc, work sessions, and retreats, both on-and-off District properties. May facilitate the organization and content of Board agendas.
6. Directs and may personally record, prepare, and certify official minutes, resolutions, excerpts, and Board-directed action items. Serves as the official Custodian of Records for the Board.
7. May assist the Chancellor's office, as directed.
8. Develops, recommends, implements, and monitors work plans to accomplish the projects and assignments made by the Board and Chancellor.
9. Provides professional expertise and support to the Trustees and Chancellor related to confidential and non-confidential matters.
10. Develops, recommends, implements, and interprets Board Policies and Administrative Procedures impacting the Board Office administration.
11. Oversees and conducts advanced research, procedural, organizational, and administrative studies. Prepares reports on findings and proposed or recommended actions. Conducts briefings for the Chancellor and Trustees.
12. Assists with and supports the District Student Council and Student Trustee including on matters such as elections; serves as liaison for community involvement committees, strategic partnerships, and inter-jurisdictional activities and events as directed.
13. Establishes measures of effectiveness and directs and monitors performance against the goals for the Board Office; directs the conduct and completion of projects and assignments and conducts reviews of staff performance.
14. Directs and participates in developing the budget for the Board Office. Researches and forecasts travel, events, and other expenditures to be put in the budget.
15. May provide public information to include in press releases and public statement. May be consulted on written publications coming from the Chancellor's Office of a marketing, public relations, and communications nature.
16. Performs other duties as assigned that support the overall objective of the position.

Knowledge and Skills
The position requires professional knowledge of the theories, principles, and practices in one or more of these areas, depending on the needs of the District: public administration, management, social science, planning, operations research and evaluation, or the equivalent that can aid policy analysis. Requires knowledge of the legislative and policy development processes and parliamentary rules and procedures. Requires a broad working knowledge of Education Code, the Brown Act, and principles and practices of administrative law, particularly those relating to municipal governments and state subdivisions. Requires knowledge of the principles and practices associated with management practices, leadership style, team building, goal setting, and performance management. Requires in-depth knowledge of the District structure, functions, strategies, programs, policies, and community issues and opportunities. Requires knowledge of research and project steps, including research design, defining and measuring outcomes. Requires well-developed knowledge of, and skill in using personal computers, common desktop productivity and visual presentation software, business databases, and specialized research applications used in education. Requires working math skills to perform business math and statistical analyses, as well as identify qualitative and quantitative techniques for measuring effectiveness. Requires well-developed knowledge of modern English to prepare influential professional reports suitable for public communication. Requires well-developed human relations skill to adapt to diverse personalities and styles, establish harmony and cooperation within a work team, facilitate and moderate group discussions, and prepare and deliver formal presentations to audiences that may offer argumentative discussion.

Abilities
Requires the ability to carry out the functions of the position. Requires the ability to interpret and apply relevant sections of the Education Code, Brown Act, and Board Policy and Administrative Procedures. Requires the ability to develop annual work plans for the Executive Office and to conduct research and analysis requiring participation of other internal and external groups. Requires the ability to remain objective with elected Trustees and to properly handle confidential communications. Requires the ability to install and maintain a records management and archiving system and responsive procedures for dispersing public information. Requires the ability to present facts and recommendations in a clear, concise, interesting, and logical manner, both orally and in writing. Requires the ability to develop and maintain positive work relationships with peers, the Board, Chancellor, campuses, committees, other agencies, communities, and special interest groups. Requires the ability to give full attention to what other people are saying, take time to understand facts and points being made, ask appropriate questions, and not interrupt at inappropriate times. Requires the ability to prioritize workload to meet deadlines. Requires the ability to work varying schedules.

Physical Abilities
Must be able to function indoors engaged in work of primarily a sedentary nature. Requires sufficient ambulatory ability to move about office environs and locations. Requires the ability to sit for extended periods of time to accomplish deskwork. Requires sufficient arm, hand, and finger dexterity in order to use computer-aided resources for desk work and multi-media presentations. Requires normal hearing and speaking skills to communicate in one-on-one and large group settings. Requires visual acuity to read printed materials, computer, and projected screens.

Education and Experience
The position requires a Bachelor's Degree in public administration, political science, business marketing, pre-law, or equivalent discipline and five (5) years of progressive experience in a professional capacity supporting executive and/or political processes involving projects and public processes. Or, any combination of education and experience that would provide the equivalent qualifications.
AND
Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates
Requires a valid driver license

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This is an IN-HOUSE Interim, full-time, classified management position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.

(Salary Schedule: DG-7)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:
Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

1. A complete Coast Community College District Online Employment Application.
2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility). (upload as a separate attachment - PDF recommended).
4. A Current Resume of professional experience and educational background. (upload as a separate attachment - PDF recommended).

Submit an application online at:
http://www.cccd.edu/employment
Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
• During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; (Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX

This direct link 2023 Coast Community College District Annual Security And Fire Safety Report (Download PDF reader) is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2019, 2020, and 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.