Job Abstract

OPENING DATE: April 24, 2024

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Gather, tabulate, extend, balance and post payroll and related data; submit data to the County Superintendent of Schools office for processing of salary warrants; prepare special payrolls as assigned. E
• Maintain payroll related records for District employees recording absences, accumulated sick leave, earned vacation benefits, overtime, extra duty pay and related information. E
• Explain policies and procedures related to payroll accounting; interpret and apply County and District directives to general and specific payroll transactions; provide information related to records maintained. E
• Audit and adjust time reports, data processing payroll listing sheets and other payroll information as requested. E
• Provide financial reports, statistical analyses, salary and benefits cost calculations for use in the collective bargaining process. E
• Prepare federal and State payroll tax deposits; prepare and reconcile quarterly tax returns, unemployment insurance and related matters; compile and type a variety of reports. E
• Verify salary rate changes and change in positions, retirement eligibility; process voluntary deductions and W 4 forms for payroll adjustments; maintain medical insurance coverage and voluntary deduction records on employees and process monthly billings for appropriate medical carriers. E
• Perform complex and technical fiscal record management operations related to one or more specialized accounting functions pertaining to the assigned department or district operation. E
• Audit sales for accuracy; monitor sales and provide periodic sales reports; record cash deposits for transfer; receive, verify and input incoming data for computer processing. E
• Analyzes and reconciles accounting documents and records including computer printouts; identifies errors and processes necessary documents to correct discrepancies. E
• Independently verify computer output reports to assure accuracy of records; reconciliation of computer systems, reports and journal entries. E
• Compile and input accounts payable, cash disbursements, inventory, accounts receivable and adjustments. E
• Maintain check records and receive and reconcile bank statements; compile figures for specialized billing and related reports. E
• Sort, verify and distribute payroll warrants for District employees. E
• Communicate with various District personnel and outside organizations to discuss payroll related matters. E
• Operate a computer and assigned software systems; operate standard office equipment as assigned. E
• May assist and advise in the formulation, installation and revision of payroll record keeping and procedures; may maintain a complete set of books for an enterprise account.
• May provide work direction and guidance to others.
• Perform related duties as assigned.

Note: at the end of some of the duty statements there is an italicized "E" which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:
Methods, practices, and terminology used in bookkeeping and financial record keeping.
Interpersonal skills including tact, patience, and courtesy.
Practices and procedures of payroll record keeping and filing.
Modern office practices, procedures, and equipment.
Operation of a computer and other office equipment.
Tax withholding, voluntary deductions, garnishments, and fringe benefits.
Basic accounting practices, procedures, and terminology.
District accounting and related procedures.
Record-keeping techniques.
Technical aspects of field of specialty.
Telephone techniques and etiquette.
Interpersonal skills using tact, patience, and courtesy.
Microsoft Office software.

ABILITY TO:
Perform responsible payroll record-keeping duties with a high degree of skill and accuracy.
Apply bookkeeping and financial record-keeping practices to the maintenance of assigned accounting records.
Interpret, apply, and explain rules, regulations, policies and procedures.
Process payroll, fiscal, and related records.
Add, subtract, multiply, and divide quickly and accurately.
Understand and follow oral and written directions.
Learn and implement applicable payroll tax reporting rules, guidelines, and laws.
Operate standard office machines including adding, calculating, and related machines.
Operate a computer and applicable software including spreadsheets and database management.
Maintain complex financial records, analyze data, and prepare accurate reports.
Verify, balance, and adjust accounts.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Communicate effectively both orally and in writing.
Complete work with many interruptions.
Maintain records and prepare reports.
Work independently with little direction.

Education and Training:
Graduation from high school supplemented by college courses in bookkeeping, accounting, business, payroll, accounts payable, and receivable or related fields is required.

Experience:
Three years of financial record-keeping work involving complex accounting, financial, payroll, or statistical records maintenance experience is required. Experience in school district finance, payroll, and/or accounting operations is preferred.

An Associate of Arts degree in Business, Accounting, Finance, or a related field may substitute for one year of the required experience.

Any other combination of education, training, and/or experience that could likely provide the desired skills, knowledge, or abilities may be considered.

WORKING CONDITIONS

PHYSICAL DEMANDS
Hearing and speaking to exchange information; bending at the waist, kneeling or crouching and reaching to retrieve and file records; dexterity of hands and fingers to operate a computer keyboard and other office equipment; seeing to read a variety of materials; sitting for extended periods of time.

HAZARDS
Possible contact with dissatisfied or abusive individuals.

AMERICANS WITH DISABILITIES ACT

Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.

APPOINTMENT

In accordance with Education Code Section 45301, an employee appointed to this class must serve a probationary period of six (6) months during which time an employee must demonstrate at least an overall satisfactory performance. Failure to do so shall result in the employee's termination.